You are hereby invited by the Clerk to attend Redenhall with Harleston Town Council Meeting, which will be held in the Social Room on Thursday 5th November 2026, at 6:00 pm
Clerk: Mrs C. Crane
Members of the press and public are welcome to attend.
AGENDA
1. Welcome and Apologies for Absence
a. To receive apologies for absence and approve reasons given.
2. Declarations of Interest
a. Councillors to declare any Disclosable Pecuniary Interests, Other Registerable Interests, or Non-Registerable Interests in items on the agenda, in accordance with the Localism Act 2011.
3. Minutes of the Previous Meeting
a. To approve the minutes of the Town Council meeting held on 30 September 2026.
4. Public Participation (Open Forum)
a. Opportunity for members of the public to speak on matters within the Council’s remit.
i. District Councillors
ii. County Councillor
5. Co-option to Fill Casual Vacancy
a. To consider the application received from Ms Jenna Manning for co-option to Redenhall with Harleston Town Council and, if considered appropriate, to appoint a councillor to fill the current casual vacancy.
6. Officers’ Progress Report
a. To receive and note the Officers’ Progress Report and any updates on actions, projects, correspondence and matters arising since the previous meeting.
7. Memorial Leisure Centre Building Reports and Safety Measures
a. To receive and note the Officer’s Report relating to the Memorial Leisure Centre building, including all building safety and inspection reports received, and to consider and approve any interim measures required to address identified health and safety concerns.
8. Memorial Leisure Centre Working Party Terms of Reference
a. To consider and approve the Terms of Reference for the Memorial Leisure Centre Working Party.
9. Grants and Events Working Party
a. To establish a Grants and Events Working Party, appoint members, approve its Terms of Reference, and task the Working Party with developing recommendations on grants, events and budget requirements for 2027/28.
10. Other Council Business
a. Public Spaces Protection Order (PSPO) – Vehicle-Related Anti-Social Behaviour
i. To consider the consultation on the proposed extension of the Vehicle-Related Anti-Social Behaviour Public Spaces Protection Order (PSPO) for a further three years and to approve a response in support of the extension.
b. Licensing Application – QD, 50 London Road, Harleston
i. To consider Premises Licence Application Ref. 26/02453/PLANEW for QD, 50 London Road, Harleston, and determine whether the Council wishes to submit representations to the Licensing Authority.
c. Recreation Ground Tree Works
i. To consider a proposal for additional works to a lime tree adjacent to the football pitch and to approve the recommendation that no additional works be undertaken at Council expense.
d. Town Car Park Trees
i. To consider a proposal regarding overhanging branches from trees located on Town Council land adjacent to the Town Car Park and to approve the recommendation that no works be undertaken at Council expense.
11. Finance & Governance
a. Internal Controls Audit – Quarter 2
i. To receive a verbal report from Cllr S West on the Quarter 2 Internal Controls Audit undertaken on 14 October 2026 and to note the findings of the audit, including checks of payments, delegated authority decisions, budget variances, earmarked reserves, income records, bank reconciliations and independent review processes.
b. Review of Regular Payments Schedule
i. To consider the recommendation of the Finance Committee to add payments to Stratton Cycle Shed (Gym Classes) to the Council’s Regular Payments Schedule.
c. Asset Register
i. To note the disposal of IT equipment (2 × HP 250 G5 laptops) and approve its removal from the Council’s Asset Register.
d. To receive and note the following financial reports:
i. Bank Reconciliation as at 30 September 2026
ii. Income and Expenditure Report as at 30 September 2026
e. Transfer of Capital Reserves to Unity Trust Bank
i. To consider and approve the transfer of all Council capital reserve funds currently held in alternative accounts to the Council’s new Unity Trust Bank account.
f. Gym Service Contract
i. To consider and approve the quotation from Gym Repair Services Limited for the annual gym equipment service contract for the period 1 October 2026 to 30 September 2027 and to approve expenditure.
g. Building Condition Survey
i. To consider and approve the invoice from Concertus Design & Property Consultants Ltd for the Building Condition Survey and to approve payment.
h. Christmas Lights Electrical Connections
i. To consider and approve the increase in the cost of the Christmas lights electrical connection works from the approved quotation of £3,972.40 to the invoiced amount of £4,820.63, and to consider approval of the additional expenditure.
i. Subteno Invoice
i. To consider and approve the final invoice from Subteno Limited relating to the installation of town centre Christmas light and flag brackets and to approve payment.
12. Chair’s Report
a. To receive and note a verbal report from the Chair on recent activities, meetings attended and matters of interest since the previous meeting.
13. Correspondence
a. Members are invited to note the following pieces of correspondence and consider whether any matters raised require further action.
i. To receive and consider the discussion paper submitted by Russ Wilkins entitled Governance, Community Engagement and Strategic Priorities Paper and to determine whether the Council wishes to take any action in response to the recommendations contained within the report.
ii. To receive correspondence relating to Redenhall with Harleston Neighbourhood Plan, and to consider whether any action is appropriate.
iii. To receive correspondence regarding the display of England flags at JD Young Public House and to consider whether any action is appropriate.
iv. To receive correspondence regarding Accessible Lifts at Diss Railway Station and to consider whether any action is appropriate.
v. To receive and consider correspondence from Jenna Manning regarding the future use of the Briarswood Community Land, including the recommendations received from Ella Warren-Cooke, Norfolk Wildlife Trust, and to determine whether the Council wishes to take any action.
14. Date of Next Meeting
15. Exclusion of Press and Public
a. To consider the exclusion of the press and public under the Public Bodies (Admission to Meetings) Act 1960 on the grounds that the following items contain information relating to individual employees and former councillors and are therefore confidential in nature.
b. HR Matters
i. To receive and consider a confidential HR update and any recommendations arising therefrom.
c. Policies
i. Other time off
Please note that three documents are not yet available for Agenda Items 6, 7 and 11(d)(i). These documents will be available in the public pack as soon as possible before the meeting.