You are cordially invited to attend a meeting of Redenhall with Harleston Town Council Amenities Committee which will be held at the Town Council Offices, on Wednesday 7th September 2022 at 6.30pm to consider the business detailed below. There will be an opportunity for public participation agenda item 6.
Attendance must be booked in advance via clerk@harleston-tc.gov.uk in order to gain admission.
Signed: Clare Crane – Town Clerk
Date: 2nd September 2022
Agenda
1. Welcome
2. To receive and consider accepting apologies from members unable to attend
3. To receive any declarations of pecuniary or any other interests
4. To consider the approval of minutes from the last meeting – Wednesday 1st June 2022
5. To review the matters arising from the last meeting (Maximum 5 minutes)
6. The meeting will be adjourned for public participation for no longer than 10 minutes and for discussion on agenda items only
7. Updates to be provided, and to consider any actions required
a. Market (Maximum 30 minutes)
i. To review and provide feedback on the following documents:
-
- Harleston Market Traders Registration Form
- Market Risk Assessment Form
- Market Trading Agreement and Contract
- Harleston Market Rules and Regulations including standard fee for market pitches, pitch sizes and market pitch map
ii. To agree the recommended drafted documents for approval at Town Council
b. Allotments (Maximum 30 minutes)
i. To review and provide feedback on the following documents:
-
- Allotment Tenancy Agreement including Price structure and schedule to start in September 2023
- Allotment Agreement incorporating Rules and Regulations
- Allotment Policy
ii. To agree the recommended drafted documents for approval at Town Council
c. Car Parks (Maximum 10 minutes)
i. To agree a working party to put together documentation relating to car parking including transparency code requirements.
d. General Town Council Amenities (10 minutes)
i. Request for a dog bin on Hallwong Road
ii. Request for metal detecting
e. Clocktower
f. Public Toilets
g. Cemetery
i. For information only – Maintenance and Mowing
8. Finance
a. To receive and review the Income & Expenditure Report (Month 1-4) and agree any necessary action.
b. To approve any required expenditure
9. Significant Correspondence for noting for or agreeing if any further action is necessary.
a. Complimentary letter
b. Highways Act 1980 Section 31(6) Register of Deposits and Declarations
10. Date of the next meeting – 7th December 2022