You are cordially invited to attend a meeting of Redenhall with Harleston Town Council Finance Committee which will be held at the Town Council Offices, on Wednesday 2oth November 2024 at 6.30pm to consider the business detailed below.
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 6.
Signed : Clare Crane Town Clerk
Date: 15th November 2024
1) Welcome
2) To receive and consider accepting apologies from members unable to attend.
3) To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
4) To receive and approve the minutes of the last Finance Committee meeting on Wednesday 23rd October 2024 (copy herewith)
5) To note progress on decisions made at the last meeting of the Finance Committee (copy herewith)
6) To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
7) Recommendation from the Town Council – Lease Arrangements (Copy herewith)
a. Determine the appropriate budget line or Ear-Marked Reserve (EMR) to fund this legal work, which includes fees of £1,200 plus VAT and estimated disbursements of approximately £20 for Land Registry documents.
8) Recommendations from the Amenities Committee- Planters
a. Determine the appropriate budget line or Ear-Marked Reserve (EMR) for funding the purchase of the SLS Water Cart Link to Product
b. Recommend the purchase of the SLS water cart to the Town Council for approval.
c. Determine the appropriate budget line or Ear-Marked Reserve (EMR) for funding the purchase of the Garden Trolley Link to Product
d. Recommend the purchase of the Garden Trolley to the Town Council for approval.
9) Grants-To review the following grant applications and agree the level of support that will be offered to each applicant.
a. Harleston Information Plus (Copy herewith)
Amount requested – £700.00 for insurance costs
b. Exchange 2 (Copy herewith)
Amount requested – £1250.00 – £750.00 for insurance costs and £500.00 for general building maintenance.
c. Redenhall with Harleston and Wortwell PCC (Copy herewith)
Amount Requested £1000.00 to offer a warm space and support for those in need
d. Harleston and District Historical Society (Copy herewith)
Amount requested – £260.00 for annual rent payment
e. Harleston Grapevine (Copy herewith)
Amount requested – £5000.00 to go towards the print costs for the year.
f. Borderhoppa (Copy herewith)
Amount requested – £2000.00 to go toward the core costs of the service including vehicle insurance, repair and fuel and office overheads
10) To receive and approve the contents of the Payments List in line with the Financial Regulations listed below.
a. 7th November (Copy herewith)
11) To receive and examine the contents of
a. Month 7 Income and Expenditure reports and formulate and agree any questions for the RFO (copy herewith)
12) To receive and examine the contents of
a. Month 7 Bank Reconciliation and formulate and agree any questions for the RFO (copy herewith)
13) To note the date of the next Finance Committee meeting to be held in the Old Town Council Office in the Memorial Leisure Centre at 6.30pm on Wednesday 11th December 2024.