Members of the public are cordially invited to attend a meeting of Redenhall with Harleston Town Council which will be held in the Social Room, Memorial Hall Leisure Centre, Harleston on Wednesday 17th May 2023 at 7.00pm to consider the business detailed below.
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 11.
Signed: Clare Crane – Town Clerk
Date: 10th May 2023
AGENDA
1. To elect
a) a Chairman
b) a Vice-Chairman
2. To receive the Chairman and Vice Chairman’s Declaration of Acceptance of Office.
3. Clerk to confirm.
a) the receipt of all Councillors Declaration of Acceptance of Office.
b) the deadline and procedure for Councillors to complete their Register of Members’ Pecuniary and Other Disclosable Interests Localism Act 2011 & Local Government Association (LGA) Model Code of Conduct.
4. Welcome
5. To receive and consider accepting apologies from members unable to attend.
6. To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
7. To receive and acknowledge the Town Councils key documents.
a) Code of Conduct
b) Financial Regulations
c) Standing Orders
d) Civility and Respect Pledge
8. To receive and approve the minutes of the last Town Council meeting on Wednesday 12th April 2023 (copy herewith)
9. To note progress on decisions made at the last meeting of Council (copy herewith)
10. To resolve that from 17 May 2023 this council has met the conditions of eligibility as defined in the Localism Act 2011 and SI965 The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012, for Redenhall with Harleston Town Council to adopt the General Power of Competence
11. To consider a resolution under Standing Orders 3e to suspend the meeting to receive reports from the Police, County and District Councillors, and to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
12. To receive a draft calendar of Town Council meetings for 2023/24 and agree the meeting schedule (copy herewith)
13. Resolution to appoint members onto Committees.
(Terms of Reference to be agreed at the first committee meeting)
a) Footpath & Tree Warden – Operations Manager
b) Amenities
c) Leisure Centre Management
d) Planning & Development
e) Finance
14. Resolution to agree representation on external bodies.
a) HIP
b) Exchange II
c) Harleston’s Future
d) Harleston & District Business Forum
15. To receive the following recommendation and: –
a) Approve the addendum to the Financial Regulations as recommended by the Executive Committee (copy herewith)
b) Approve the Internet Banking Policy as recommended by the Executive Committee copy herewith)
c) Agree the Town Council control and manages the street lighting on the Briar Farm development as recommended by the planning committee
16. To receive a briefing paper on the street lighting design on the Briar Farm Development and agree submission to Saffron Housing and Lovell Partnerships (copy herewith)
17. To receive a request from Norfolk County Council for feedback on the extension to yellow lines on Love Lane and agree a response (copy herewith)
18. To receive and note the contents of month 12 Income and Expenditure report examined by the Finance Committee (copy herewith)
19. To receive the invoice and consider the payment of £115 net plus VAT for the annual subscription to the Rural Market Towns Group for financial year 23/24 and agree payment (copy herewith)
20. To receive Committee Reports and report on any significant issues arising:
a) Finance Meeting – Last meeting held 19th April 2023
b) Executive Meeting – Last meeting held 26th April 2023 (draft minutes not available)
21. To consider information or issues relevant to Council from members for brief discussion, action, or inclusion on a future agenda and receive reports from
a) Chairman
b) Councillors (for information only)
22. To receive written or verbal reports from representatives relating to: –
a) Kindness Help Hub
b) King’s Coronation Event – 7th May
23. To receive significant correspondence and agree on actions required.
a) Welcome letter from Action for Harleston and Statement of Intent (copy herewith)
b) Harleston Information Plus Trustees (copy herewith)
24. To note the Annual Town Meeting being held on Tuesday 23rd May 2023 6.30pm for 7pm start in the Social Room at the Memorial Leisure Centre
25. To note the date of the next Town Council meeting on Wednesday 28th June 2023 7.00pm start in the Social Room at the Memorial Leisure Centre
05-2023-Town Council Meeting Pack-Public