You are cordially invited to attend a meeting of Redenhall with Harleston Town Council which will be held in the Soical Room, Memorial Hall Leisure Centre, Harleston on Wednesday 22nd February at 7pm to consider the business detailed below.
Signed: Clare Crane – Town Clerk
Date: 15th February 2023
AGENDA
1) Welcome
2) To receive and consider accepting apologies from members unable to attend.
3) To receive declarations of pecuniary or any other interests
4) To approve the minutes of the last Town Council meeting on Wednesday 25th January 2023 and Monday 30th January 2023
5) Matters arising from previous meeting – 25th January and 30th January 2023
6) The meeting will be adjourned for public participation for no longer than 10 minutes and for discussion on agenda items only
7) To receive reports from
a) Police, District and County Councillor’s
b) Chairman
c) Councillors (for information only)
d) Clerk (for information only)
8) Finance
a) To receive an update on monthly income and expenditure (Month 10)
b) To receive an update on the month 9 forecast
c) To approve items of expenditure invoiced since the last meeting.
9) Recommendations for Town Council approval.
a) To receive and approve the new Football Tenancy Agreement
b) To agree to have solicitors review and witness the signing of the Football Tenancy agreement as soon as is practicable.
c) For the Clerk to produce a letter of engagement setting out the terms of the appointment to an internal auditor for the Financial Year Ending 2022/23.
d) The formation of a Working party to plant and maintain the planters in the town
e) The following documents recommended at the Executive Meeting on the 20th February 2023
• Annual Review of the Effectiveness of Internal Control
• Risk Register
• Standing Orders
• Financial Regulations
• Reserves Policy
f) The following new or revised policies recommended at the Executive Meeting on the 20th February 2023
• Communications Policy
• CCTV Policy
• Internet Banking Policy
• Grant Aid Policy
10) To receive Committee Reports and report on any significant issues arising:
a) Finance Meeting – Last meetings held 15th February 2023
11) To receive Reports from representatives relating to the
a) Celebration of Harleston
b) Nature Recovery
c) Tourism website
d) Town Centre Improvement Project
e) Kindness Help Hub
f) Exchange 2
g) Christmas Lights
h) Warm Rooms
12) To receive significant correspondence and agree on actions required.
a) Request from the RBL for the permanent display of the WW1 tablecloth in the Memorial Leisure Centre Social Room.
13) Date of the next meeting – Wednesday 22nd March 2023