You are cordially invited to attend a meeting of Redenhall with Harleston Town Council which will be held at the Social Room, Memorial Leisure Centre, on Wednesday 5th October 2022 at 7.00pm to consider the business detailed below. There will be an opportunity for public participation agenda item 6.
Signed: Clare Crane – Town Clerk
Date: 29th September 2022
AGENDA
1) Welcome followed by a minute’s silence
2) To receive and consider accepting apologies from members unable to attend
3) To receive declarations of pecuniary or any other interests
4) To approve the minutes of the last Town Council meeting on Wednesday 24th August 2022
5) Matters arising from previous meeting – 24th August 2022
6) The meeting will be adjourned for public participation for no longer than 10 minutes and for discussion on agenda items only
7) The meeting will be adjourned for public participation on their views of the style of street furniture that should be placed in the town (time allocated to be at the discretion of the Chair of the Town Council)
8) Discussion and comments regarding the three styles of street furniture.
9) Each member of the Town Council to provide their vote by way of a show of hands-on which style of Street Furniture they would like to be selected for the Town Centre.
a) Modern Style
b) Traditional Style
c) Rustic Style
10) Finance
a) To receive an update on monthly income and expenditure (Month 5)
b) To approve items of expenditure invoiced since the last meeting
11) To note South Norfolk Council have gifted the trees taken from the old planters that were placed in the town when covid restrictions were put in place to the Town Council at no cost.
12) To agree a new councillor for representation on the Christmas Lights working party and note the Clerks membership.
13) To consider in principle the Town Council organising an event for the Coronation subject to the release of further details.
14) Recommendations for Town Council approval.
a) Town Clerk to provide a Christmas Lights working party update and to request approval from the Town Council to utilise the Christmas Lights EMR subject to the final approval from the Finance Committee.
b) To agree that the ‘Reopening of the Town’ working party should be dissolved.
c) To agree the recommendation to adopt
(i) Policy list with review dates
(ii) Market Rules and Regulations
(iii) Market – Risk Assessment
(iv) Market – Point of Hire Booking Form
(v) Market – Traders Registration Form
(vi) Market – Trading Agreement and Declaration
(vii) Allotment Rules and Regulations
(viii) Allotment Policy
(ix) Allotment Tenancy Agreement
(x) Communication Policy
(xi) Vexatious Correspondence Policy
(xii) Dignity at Work Policy
(xiii) Disciplinary Policy
(xiv) Grievance Policy
(xv) Metal detecting Policy
15) To receive reports from
a) Police, District and County Councillor’s
b) Chairman
c) Councillors (for information only)
d) Clerk (for information only) including an update on the Remembrance Sunday Event taking place on the 13th November 2022
16) To receive Committee Reports and report on any significant issues arising:
a) Executive Committee – Last meeting held on the 28th September 2022
17) To receive Reports from
a) Town Centre Project
b) Neighbourhood Plan Steering Group
c) Kindness Help Hub working party
d) Exchange 2
e) Nature Recovery working party
18) To receive significant correspondence and agree on actions required.
a) Proposition of a Carnival Parade
b) Neighbourhood Plan
c) Norfolk Minerals and Waste Local Plan: Pre-Submission – Invitation to make representations
d) Norwich Western Link project update – Consultation closes Sunday 9 October
19) Date of the next meeting – Wednesday 23rd November 2022