You are cordially invited to attend a meeting of Redenhall with Harleston Town Council which will be held in Social Room, Memorial Hall Leisure Centre, Harleston on Monday 1st November 2021 at 7.00pm to consider the business detailed below
Signed: Clare Crane Town Clerk
Date: 25th October 2021
Members of the public are welcome to attend but spaces are limited due to Covid 19 restrictions. Attendance must be booked in advance via clerk@harleston-tc.gov.uk to gain admission.
Members of the press and public are welcome to attend and there will be an opportunity for public participation at item 6.
AGENDA
1) Welcome
2) To receive apologies for absence from members unable to attend
3) To receive declarations of pecuniary or any other interests
4) To approve the minutes of the last Town Council meeting on Wednesday 22nd September 2021
5) Matters arising from previous minutes
6) The meeting will be adjourned for public participation for no longer than 10 minutes and for discussion on agenda items only
a) Co-Option candidate to provide the Council with information on their background and experience and explain why they wish to become a member of the Town Council. (Maximum 5 Minutes per candidate).
7) To consider co-opting candidates who have come forward in response to the casual vacancies on the Council and, if appropriate, to appoint Councillors by co-option. If appointments are made, the new Councillors if present, should then sign the Declaration of Acceptance of Office (Maximum 10 minutes)
8) To receive reports from
a) Police
b) District and County Councillor’s
c) Chairman
d) Councillors (for information only)
e) Clerk (for information only)
9) To receive Committee Reports and report on any significant issues arising in the draft minutes:
a) Planning Committee
i. To note Planning Applications 2021/1542 and 2021/1453 Listed Building Consent was submitted as ‘No Comment’ outside of a meeting under the delegate authority of the Clerk.
b) Leisure Centre Management Committee – 6th October 2021
c) Amenities Committee – 13th October 2021
d) Finance Committee – 19th October 2021
i. To note the updated ‘Declaration’ on the Grant Application Form.
ii. To note the agreed timetable for the preparation of budget, review of reserves and recommendation of a precept
10) To receive Working Group Reports
a) Neighbourhood Plan
b) Kindness Help Hub
c) Christmas Lights
d) Remembrance
11) Finance
a) To receive an update on monthly income and expenditure – Month 6
b) To approve items of expenditure invoiced since the last meeting
12) Recommendations for Town Council approval
a) To adopt the Armed Forces, Covenant as recommended by South Norfolk Council (Amenities Committee)
b) To ratify that once the Stainless-Steel Toilet Block has been removed by South Norfolk Council Dec/Jan 2022, the vacant spot is to be reinstated with tarmac. (Amenities Committee)
c) To adopt the Reserves Policy (Finance Committee)
d) To ratify the Town Centre Market Place Earmarked Reserve for expenditure for the 2021 Remembrance Sunday Event (Finance Committee)
13) To consider the continued nomination of Brian Riches and Norman Hart as Trustees for the Redenhall with Harleston Relief in Need Charity (last agreed 16th September 2018 and 9th November 2016 respectively)
14) To consider an official signing ceremony of the Armed Forces Covenant (subject to previous item on the agenda) with press and photographs.
15) To agree the following:
a) Data Protection lead (Councillor) for the Town Council and ratify any actions.
b) Speed Watch lead (Councillor) for the Town Council and ratify any actions.
c) Event organiser for the Jubilee Event in June 2022 (Mrs Ling) for the Town Council and ratify any actions.
16) To agree the Town Councils position on the:
a) Public Realm Improvement proposal
b) Consultation on a proposal to amalgamate Harleston CE Primary Academy and Archbishop Sancroft High School into one All Through School.
17) To receive information on the Public Briar Farm Consultation and to note points raised from the meeting held on the 5th October 2021.
18) Significant Correspondence
19) Date of the next meeting – Wednesday 24th November 2021 at 7pm.