You are cordially invited to attend a meeting of Redenhall with Harleston Town Council which will be held in the Squash Courts, Memorial Hall Leisure Centre, Harleston on Wednesday 12th April at 7pm to consider the business detailed below.
Signed: Clare Crane – Town Clerk
Date: 4th April 2023
Agenda
1. Welcome
2. To receive and consider accepting apologies from members unable to attend.
3. To receive declarations of pecuniary or any other interests
4. To approve the minutes of the last Town Council meeting on Wednesday 22nd February 2023
5. Matters arising from previous meeting – 22nd February 2023
6. The meeting will be adjourned for public participation for no longer than 10 minutes and for discussion on agenda items only
7. To receive reports from
a) Police, District and County Councillor’s
b) Chairman
c) Councillors (for information only)
d) Clerk (for information only)
8. Finance
a) To receive and note the contents of month 11 Income and Expenditure report
b) To receive a briefing paper and agree the appointment of an internal auditor to complete the annual internal audit 2022/2023
c) To agree the Clerks recommendation to pay the Norfolk ALC and NALC membership subscription (2023/24) was £776.36, this year’s subscription is 20% rise = £931.63
9. To note the successful bid for Parish Partnership funding for an additional SAM2 machine and additional monitoring positions.
a) To agree to accept the conditions as set out by Norfolk County Council (Highways) for delivering the scheme.
b) To agree to the Memorandum of Understanding between Norfolk County Council (Highways) and the Parish of Redenhall with Harleston concerning the use of temporary Speed Awareness Messaging
10. Clerk to provide an update on the status of the football licence and members to agree the next steps.
a) To note that Harleston Town Football Club agrees to work with Jackaman’s Solicitors and will pay for any costs relating to this appointment.
b) To consider Harleston Town Councils appointing Jackaman’s Solicitors to undertake the writing of the lease agreement and associated documents on behalf of Harleston Town Council working with Harleston Town Football Club.
c) To agree in principle that the lease will run for 15 years in order for two sets of FA funding be obtained by Harleston Town Football Club over the next three years subject to the agreement of Jackman’s Solicitors.
11. To receive all matters relating to the Kings Coronation
a) To agree that Cllr MBA, Luci Waters and Lynda Ling as members of the working party for the Kings Coronation on the 7th May 2023.
b) To agree the Terms of Reference for the Kings Coronation event on the 7th May 2023
c) To note the Briefing Paper on the Kings Coronation
d) To agree the budget to a maximum of £500 to be allocated from EMR350 (ringfenced from the Jubilee celebrations) for the Kings Coronation.
12. To receive passenger consultation from Norfolk County Council travel and transport services and consider a response relating to the bus service 581
13. To receive a request from South Norfolk CPS and for the Town Council to agree in principle to being involved in the antisocial behaviour project.
14. To receive a report from the Nature Recovery Steering group
15. To receive a briefing document from the Harold Dean Trust and consider the proposal for the Town Councils support.
16. To receive Committee Reports and report on any significant issues arising:
a) Amenities Meeting – Last meeting held 1st March 2023
b) Finance Meeting – Last meeting held 15th March 2023
c) Planning Meeting – Last meeting held 20th March 2023
17. Terms of Reference
a) To agree to dissolve the working party for the Neighbourhood Plan 2020-10
b) To agree to dissolve the working party for the Celebration Event 2023-01
18. To receive Reports from representatives relating to the
a) Nature Recovery
b) Tourism website
c) Town Centre Improvement Project
d) Kindness Help Hub
19. To receive significant correspondence and agree on actions required.
a) Correspondence regarding the Football Club Lease
b) Councillor Surgery 11th March 2023
c) Clerk Surgery 14th March 2023
d) Correspondence regarding the Bupa Dental Practice
Date of the next meeting – Wednesday 17th May 2023
2023 – 04 – Town Council Meeting Pack