Members of the public are cordially invited to attend a meeting of Redenhall with Harleston Town Council’s Executive Committee which will be held in the Social Room, Memorial Hall Leisure Centre, Harleston on Wednesday 5th July 2023 at 6.30pm to consider the business detailed below.
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 7.
Signed: Clare Crane – Town Clerk
Date: 28th June 2023
AGENDA
1. To elect
a) A Chairman
b) A Vice-Chairman
2. Welcome
3. To receive and consider accepting apologies from members unable to attend.
4. To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
5. To receive and approve the minutes from the last Executive meeting on Wednesday 26th April 2023 (copy herewith)
6. To note progress on decisions made at the last meeting of the Executive Committee (copy herewith)
7. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
8. To review the current Terms of Reference and make amendments as necessary (copy herewith)
9. To recommend final Terms of Reference for adoption at the next Town Council meeting being held on the 28th of June 2023.
10. To receive a draft calendar of Executive Committee meetings for 2023/24 and agree the meeting schedule (copy herewith)
11. To acknowledge and congratulate Emma Chandler (Deputy Clerk) on the passing of the CiLCA qualification.
12. To receive and examine the contents of the following and recommend for adoption by Town Council at the Town Council meeting held on the 26th July 2023
a) FR6.7 – Regular Utilities and Rate Payments – Direct Debits
b) FR6.8 – Regular Payments (Bacs and Direct Debits)
c) FR4.1 – Possible payments to be listed.
13. To review and agree the following policies and recommend for adoption by Town Council at the Town Council meeting held on the 26th July 2023
a) Members Training Policy
b) Exit Interview Policy
c) Financial Regulations (amendment to FR11c, footnote 2)
d) Standing Orders (amendment to SO 18f)
14. To agree to recommend the following to the Amenities Committee at the 6th September 2023 meeting and the Leisure Centre Management Committee at the 11th October 2023 meeting
a) reviewing a schedule of all fees and charges.
b) reviewing stocks and stores with the RFO and again before the end of the Financial Year 2024.
c) reviewing Register of Assets and Investments with the RFO and again before the end of the Financial Year 2024.
15. To agree for the RFO to prepare Risk Policy Statements and Risk Management Arrangements for recommending approval by the Town Council before the end of the Financial Year 2024.
16. To discuss and agree on the next step action for the Council to formulate an action plan and mission statement.
17. Note the attendance of two new members of the Leisure Centre management team at the three-day First Aid Course (copy herewith)
18. To note the date and time of the next Executive Committee meeting (as decided at Item 10).
19. Public Bodies (Admissions to Meetings to consider a resolution under the Public Bodies (Admissions to Meetings) Act 1960 and Standing Orders 3d to exclude members of the public and press in order to discuss the following items which is properly considered to be of a confidential nature.
20. HR related matters
Executive Meeting Pack July 2023-Public