Members of the public are cordially invited to attend a meeting of Redenhall with Harleston Town Council which will be held in the Social Room, Memorial Hall Leisure Centre, Harleston on Wednesday 19th July 2023 at 7pm to consider the business detailed below.
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 8.
Signed: Clare Crane – Town Clerk
Date: 14th July 2023
AGENDA
1. Welcome
2. To receive and consider accepting apologies from members unable to attend.
3. To acknowledge the resignation of the following Councillors
a) Cllr Lizzy Pegg on the 3rd July 2023
b) Cllr Yvette Tyler on the 5th July 2023
4. To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
5. To receive and approve the minutes of the
a) Town Council meeting on Tuesday 27th June 2023 (copy herewith)
b) Extraordinary Town Council meeting on Wednesday 5th July 2023 (copy herewith)
6. To note progress on decisions made at the last meeting of Council (copy herewith)
7. To agree on the best course of action to complete the action from Item 19(a) from the progress report 12th of April 2023.
8. To consider a resolution under Standing Orders 3e to suspend the meeting to receive reports from the Police, County and District Councillors, and to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
9. To receive and examine (on behalf of the Finance Committee due to the cancellation of its meeting to enable this meeting to proceed)
a) To receive and examine the contents of month 3 Income and Expenditure report and formulate and agree any questions for the RFO (copy herewith)
b) To receive and examine the contents of month 3 Bank Reconciliation and formulate and agree any questions for the RFO (copy herewith)
c) To receive and note the contents of the Payments Lists listed below.
I. 19th June 2023 (copy herewith)
II. 6th July 2023 (copy herewith)
d) To note the payment of £695 to Mr. T Brown for the undertaking of the Internal Audit 2022/23.
10. To receive the following recommendations from the Leisure Centre Management Committee, meeting held on 12th July 2023.
a) To receive and note the contents of the ‘Toddler Play Area refurbishment’ briefing paper and agree Action Play and Leisure be the supplier and awarded the contract of works (copy herewith)
b) To agree that the project total of £21,509.43 Net be funded using S106 as approved by South Norfolk District Council.
11. To receive the following recommendation from the Executive Committee, meeting held on 5th July 2023 and resolve to adopt.
a) Executive Committee Terms of Reference (copy herewith)
b) FR6.7 – Regular Utilities and Rate Payments – Direct Debits (copy herewith)
c) FR6.8 – Regular Payments (Bacs and Direct Debits) (copy herewith)
d) FR4.1 – Possible payments to be listed (copy herewith)
e) Members Training Policy (copy herewith)
f) Exit Interview Policy (copy herewith)
g) Financial Regulations (amendment to FR11c, footnote 2) (copy herewith)
h) Standing Orders (amendment to SO 18f) (copy herewith)
12. To receive the following recommendations from the Planning Committee, meeting held on 26th June 2023 and resolve to adopt.
a) To agree an Emergency Plan Working Party is included on the Town Council Action Plan.
b) To agree a Nature Recovery Working Party is included on the Town Council Action Plan.
c) To agree CIL and Section 106 working party is included on the Town Council Action Plan.
d) To agree to appointing professional Planning Advisors for the Spirketts Lane North Planning application (Compass Point) at a cost of £800 (copy herewith)
13. Resolution to agree representation on external bodies and confirm the appointments in writing.
a) Exchange II (Due to Cllr Tyler’s resignation)
14. To receive Harleston War Memorial Wreath Stand Proposal from the RBL and consider approval. (copy herewith)
15. To receive information from Harleston Shed as recommended by the Amenities Committee on the 7th June 2023 regarding the land adjacent to the Fire Station and BT building along Paddock Road and discuss. (All councillors to have completed a site visit as agreed) (copy herewith)
16. To consider taking ownership of the land in order that Harleston Shed can access their site and agree to next steps.
17. To receive a proposal from a resident regarding the extension of double yellow lines on Redenhall Road from Candlers Lane, supported by Cllr Martin Wilby. Agree for the Town Council to support for the proposal. (copy herewith)
18. To receive and approve the Terms of Reference for the Christmas Market and Lights Switch on working party (copy herewith).
19. To receive Committee updates and report on any significant issues arising :
a) Leisure Centre Management Meeting – Last meeting held 12th July 2023
b) Planning Meeting – Last meeting held 26th June 2023
c) Executive Meeting – Last meeting held 5th July 2023
20. To consider information or issues relevant to Council from members for brief discussion, action, or inclusion on a future agenda and receive reports from
a) Chairman
b) Councillors (for information only)
c) Clerk (copy herewith)
21. To receive significant correspondence and agree on actions required.
a) Hungry Cat Café – Too many coffee shops in Harleston (copy herewith)
b) The Ocean Harold Dean Charitable Trust briefing – 3 June 2023 (copy herewith)
22. To note the date of the next Town Council meeting on Wednesday 26th July 2023 7.00pm start in the Social Room at the Memorial Leisure Centre and that the agenda will include: –
a) Consider candidates for co-option onto the Town Council
b) Extended open forum to allow members of the public to provide their comments to the Town Council on the Spirketts Lane North development 2023/1418
Town Council Meeting 19th July 2023 – Public Meeting Pack