You are cordially invited to attend a meeting of Redenhall with Harleston Town Council’s Leisure Centre Management Committee which will be held at the Council Offices, Memorial Leisure Centre on Wednesday 11th October 2023 at 6.30pm to consider the business detailed below.
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 6.
Signed: Clare Crane – Town Clerk
Date: 6th October 2023
1. Welcome
2. To receive and consider accepting apologies from members unable to attend.
3. To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
4. To receive and approve the minutes from the last Leisure Centre Management meeting on Wednesday 12th July 2023 (copy herewith)
5. To note progress on decisions made at the last meeting of the Leisure Centre Management Committee (copy herewith)
6. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
7. To receive and note the contents of an update report from the Operations Manager
a) Consider and agree any requests for recommendations or approval.
8. To note the decision of the Town Council at the 27th September meeting to apply to South Norfolk District Council for ‘Pride in Place’ grant to carry out a feasibility study to provide a community centre including the options by way of renovation/extension and or a new build to replace the existing Memorial Leisure Centre on its current site.
9. To receive and note the contents of the Play Safety Annual Inspections Report dated 2nd October 2023 (copy herewith)
10. To receive a proposal from Harleston Shed (copy herewith)
a) Discuss the proposal and consider making recommendations to Town Council.
11. To receive the following
a) Quote from Ravencroft Agricultural Services £1,245.00 net for the Picos Sonic Tomograph on works to the two Oak trees on the Recreation Ground (copy herewith)
b) Quote from Proludic £1,436.80 to repair the Giro Spiral on the Recreation Ground (copy herewith)
c) Quote from GRS £500.00 for a new deck and belt to repair the Treadmill in the Gym
d) Quote from GRS to repair the spin bike in the Gym
e) Quote from DRS £1,128.60 to repair the front door to the Leisure Centre building (copy herewith)
f) To agree to recommend the requests for expenditure are considered by the Finance Committee as the proposed expenditures are either in excess of the budgeted amount or not included in the budget.
12. To receive a contract renewal notification from GRS that their annual service contract from 1st October 2023 will be increasing from £1,668 to £2,200 per annum including VAT (copy herewith)
a) To agree the increase is reflected in the 2024/25 budget.
13. To note the agreed 12 month fixed Crown Gas Contract at £5244.50 per annum for the Leisure Centre Building
a) To agree costs are reflected in the 2024/25 budget.
14. To receive and note the marketing proposal from Lantern PR (copy herewith)
a) To agree marketing costs are reflected in the 2024/25 budget.
15. To agree to dissolve the following working parties.
a) Leisure Centre recovery plan
b) Recreation Ground and Play Area
16. To agree for the chair of the Leisure Centre Management committee together with the RFO review the following in October and March and provide any necessary update to the committee.
a) Stocks and stores
b) Register of Assets and Investments
17. To agree to form a working party to draft the Leisure Centre Management budget for 2024/25
18. To receive and note the contents of the Gym membership figures report (copy herewith)
19. To receive a Leisure Centre Membership proposal (copy herewith)
a) Agree the details.
20. To review the schedule of all fees and charges for the Leisure Centre and Recreation Ground (copy herewith)
a) Agree the details.
21. To receive and approve the income and expenditure reports for months 3, 4 and 5
a) To receive, scrutinise and approve the Income and Expenditure report for month 6
b) To receive and approve the contents of the Payments List 4th August 2023
c) To receive and approve the contents of the Payments List 16th August 2023 including £269.49 net Force Fresh FR4.1
d) To receive and approve the contents of the Payments List 11th September 2023 including £316 net Norvic Training FR4.1
22. To receive correspondence relating to Harleston Town Football Club.(copy herewith)
a) Agree next step action.
23. To discuss a request from the Tennis and Squash Club to redecorate and improve the squash area (copy herewith)
a) Agree the details.
24. To note that planning permission is required from SNDC for Car Boot Sales to take place on the Recreation Ground (copy herewith).
a) To agree to recommend to Town Council that planning permission be sought for 2024.
25. To consider and discuss a request for a Skate Park on the Recreation Ground.
a) Agree next step action.
26. To agree the date and time of an additional meeting to consider the details of the proposed draft budget from the working party.
27. To note the date of the next Leisure Centre Management Committee meeting as Wednesday 10th January 2024 starting at 6.30pm in the Social Room at the Memorial Leisure Centre
LCMC Public Meeting Pack Oct 2023