You are cordially invited to attend a meeting of Redenhall with Harleston Town Council’s Leisure Centre Management Committee which will be held at the Council Offices, Memorial Leisure Centre on Wednesday 10th April 2024 at 6.30pm to consider the business detailed below.
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 6.
Signed: Clare Crane – Town Clerk
Date: 5th April 2024
Agenda
1. Welcome
2. To receive and consider accepting apologies from members unable to attend.
3. To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
4. To receive and approve the minutes from the last Leisure Centre Management meeting on Wednesday 10th January 2024 (copy herewith)
5. To note progress on decisions made at the last meeting of the Leisure Centre Management Committee (copy herewith)
6. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
7. To receive and note the contents of an update report from the Operations Manager.
a) Consider and agree any requests for recommendations or approval.
8. To receive an update on the ongoing repairs to the Leisure Centre.
a) To note all payments as listed below were approved by the Clerk / RFO under FR4.7 Emergency Works required at the time.
b) To approve payment for the placement of scaffolding and investigation into the roof leak on the Leisure Centre with Garretts, totalling £1410.50, using the using the Building Works code 203/4117
c) To approve payment for the remedial work necessary on the roof leak on the Leisure Centre with Garrets, totalling £751.20, using the Building Works code 203/4117
d) To approve payment for the call out and investigation into the blocked drains at the Leisure Centre with Dyno-rod, totalling £282.00 using the Building Works code 203/4119
e) To approve payment for the remedial work necessary on the descale of the toilet pipes with Dyno-rod, totalling £620.00, using the Building Works code 203/4119
9. To receive, scrutinise and approve the Income and Expenditure report for month 11 (copy herewith)
10. To receive and approve the contents of the Payments List
a) 9th January 2024 (copy herewith)
b) 7th February 2024 (copy herewith)
c) 21st February 2024 (copy herewith)
d) 13th March 2024 (copy herewith)
11. To approve the following payments
a) £475.20 to Mirafit for the purchase of dumbbells for the gym code 202/4126 Equipment Purchase.
b) £495.00 for repairs to the treadmill code 202/4123
12. To receive and consider the following quotes.
a) GRS quote of £615 + VAT for repairs to a treadmill and upright bike
b) Genisis quote of £495 +VAT for investigation and possible lift repair detailed in the maintenance report.
c) Garrets quote of £4,757.50 for replacement roof on the bowls club detailed in the maintenance report.
13. To receive the income statistics for following and agree and necessary action (copy herewith)
a) Gym
b) Squash
c) Tennis
14. Harleston Shed
a) Receive an update on outstanding information concerning the toilets.
b) Discuss the terms and conditions of the lease, including rental costs.
c) Reach an agreement on the next steps.
15. To note the Charity Sponsored Event, in which both the Gym and Maintenance Team are participating, aimed at supporting Men’s Mental Health.
16. To note correspondence
a) Resident Request
b) Town and Parish Electric Vehicle Charging and Solar PV scheme.
17. To note the date of the next Leisure Centre Management Committee meeting as Wednesday 12th June 2024 starting at 6.30pm in the Social Room at the Memorial Leisure Centre