You are cordially invited to attend a meeting of Redenhall with Harleston Town Council Executive Committee which will be held at the Town Council Offices, on Tuesday 16th July 2024 at 6.30pm to consider the business detailed below.
Signed: Clare Crane – Town Clerk
Date: 9th July 2024
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 6.
AGENDA
1. Welcome
2. To receive and consider accepting apologies from members unable to attend.
3. To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
4. To receive and approve the minutes from the last Executive meeting on Wednesday 8th May 2024 (copy herewith)
5. To note progress on decisions made at the last meeting of the Executive Committee (copy herewith)
6. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
7. To review the current Terms of Reference and make suggested amendments as necessary (copy herewith)
8. To recommend final Terms of Reference for adoption at the next Town Council meeting being held on the 24th July 2024
9. To discuss a calendar of Executive Committee meetings for 2024/25 and agree the meeting schedule.
10. To agree to recommend the following to the Amenities Committee at the 4th September 2024 meeting and the Leisure Centre Management Committee at the 9th October 2024 meeting
a) reviewing a schedule of all fees and charges.
b) reviewing stocks and stores with the RFO and again before the end of the Financial Year 2025.
c) reviewing Register of Assets and Investments with the RFO and again before the end of the Financial Year 2025.
11. To agree for the RFO to prepare Risk Policy Statements and Risk Management Arrangements for recommending approval by the Town Council before the end of the Financial Year 2025.
12. To review and approve the following policies for recommendation to the Town Council.
a) Members Training Policy (copy herewith)
b) Annual Performance Review Policy (copy herewith)
c) Draft Community Infrastructure Levy Policy (copy herewith)
13. To note the date and time of the next Executive Committee meeting.
14. Public Bodies (Admissions to Meetings to consider a resolution under the Public Bodies (Admissions to Meetings) Act 1960 and Standing Orders 3d to exclude members of the public and press in order to discuss the following items which is properly considered to be of a confidential nature.
15. Update on HR and recruitment related matters
a. Leisure Centre Team
b. Maintenance Team
16. Update on Councillor matters
a. Exit Interview