NOTICE OF MEETING
You are cordially invited to attend a meeting of Redenhall with Harleston Town Council’s Leisure, Amenities, and Finance Committee, which will be held at the Social Room on Wednesday, 15th January 2025, at 6:30 pm to consider the business detailed below.
Members of the press and public are welcome to attend.
There may be an opportunity for public participation during agenda item 5
Signed: C Crane
Mrs C Crane, Town Clerk
Date: 9th January 2025
Opening of the Meeting
The Chair of the Town Council will lead the meeting until the committee chairs assume their respective roles.
1. To receive and consider the new draft Terms of Reference for the next three meetings, as presented.
a. Motion: To approve the Terms of Reference for the next three meetings, as outlined in agenda item 1.
2. To receive and consider apologies from members unable to attend.
a. Motion: To accept the apologies received from members unable to attend.
3. To receive any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, and any dispensations granted in respect of business to be discussed
a. Motion: To note any declarations of pecuniary and/or non-pecuniary interests, acknowledge any dispensations granted, and consider any requests for further dispensations as appropriate.
4. To receive the minutes of the previous committee meetings.
a. Motion: To approve the minutes of the Amenities Committee meeting held on Wednesday, 6th November 2024, as a true and accurate record.
b. Motion: To approve the minutes of the Leisure Centre Management Committee meeting held on Wednesday, 4th December 2024, as a true and accurate record.
c. Motion: To approve the minutes of the Finance Committee meeting held on Wednesday, 11th December 2024, as a true and accurate record.
5. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda.
a. Motion: To suspend the meeting under Standing Orders 3e to allow members of the public to make comments on agenda items, with a designated time of 20 minutes for public participation, and individual members of the public allowed a maximum of 5 minutes each, unless directed otherwise by the Chairman.
Amenities
6. To receive the Payment List (as presented in the Finance section of the meeting).
a. Motion: To approve the payments for Amenities, as presented.
7. To receive a report on street lighting at Bullock Fair Close, as presented.
a. Motion: To agree that, should the committee wish to revisit this matter at a future meeting, the discussion will proceed in accordance with the Standing Orders.
8. To receive a report on street lighting at Redenhall Road, as presented.
a. Motion: Should the committee wish to revisit this matter at a future meeting, the discussion will proceed in accordance with the Standing Orders.
9. To receive an update from the Event’s Coordinator on recent activities and developments, as presented.
a. Motion: To formally note the updates provided by the Event’s Coordinator and agree to taking any necessary actions.
Leisure
10. To receive the Payment List (as presented in the Finance section of the meeting).
a. Motion: To approve the payments for Leisure, as presented.
11. To consider approving payments for Leisure exceeding £250 but below £5,000
a. Motion: To approve Leisure payments exceeding £250 but below £5,000.
12. To receive an update from the Leisure Centre Duty Manager on recent activities and developments, including membership updates and class attendance figures, as presented.
a. Motion: To formally note the updates provided by the Leisure Centre Duty Manager and agree to take any necessary actions.
13. To receive a report on the costs of purchasing or leasing new gym equipment to replace items nearing the end of their lifespan and to decide whether to approve either buying or leasing new equipment, as presented.
a. Motion: Approve the purchase or lease of new gym equipment and agree to submit to the Town Council in accordance with the Financial Regulations.
14. To discuss forming a working group to collaborate with Harleston Town Football Club in assisting Spire Solicitors with drafting the lease.
a. Motion: To establish a working group with membership to include councillors (TBC),
to collaborate with HTFC and Spire solicitors with drafting the lease.
15. To discuss the establishment of a working group to collaborate with The Harleston Shed in setting up the shed on the recreation ground.
a. Motion: To establish a working group, with membership to include councillors (TBC), to collaborate with The Harleston Shed in setting up the shed on the recreation ground.
Finance
16. To receive and scrutinise, the Income and Expenditure report for month 8.
a. Motion: To approve the Income and Expenditure report for month 8, as presented.
17. To receive the Payments List for January 2025 (copies of invoices available upon request)
a. Motion: To approve the payments for the TC/Finance, as presented.
18. To consider approving payments for TC/Finance exceeding £250 but below £5,000
a. Motion: To approve TC/Finance payments exceeding £250 but below £5,000.
19. To receive an update from the Deputy Clerk on the proposed draft budget and precept request for 2025/26.
a. Motion: To approve the proposed draft budget and precept request for 2025/26, with the following options for consideration, and agree to submit to the Town Council in accordance with the Financial Regulations.
20. To receive an update from the Operations Manager on recent activities and developments, as presented.
a. Motion: To formally note the updates provided by the Operations Manager and agree to take any necessary actions.
21. To receive the progress report as on decisions made at the last meeting.
a. Motion: To note the progress on decisions made at the last meetings of the following committees, as presented.
• Amenities Committee
• Leisure Centre Management Committee
• Finance Committee
22. Member Forum: To discuss relevant information or issues raised by members for brief discussion, potential action, or consideration for inclusion on a future agenda.
a. Motion: To formally record the details of the discussion.
23. To receive the date and details of the next meeting on Wednesday 12th February 2025 at 6.30pm in the Social Room at the Memorial Leisure Centre.
a. Motion: To formally note the details of the next meeting.
Certain reports can be made available after the meeting.
For access, please contact enquiries@harleston-tc.gov.uk.