NOTICE OF MEETING
You are cordially invited to attend a meeting of Redenhall with Harleston Town Council’s Finance Committee, which will be held at the Social Room on Wednesday, 7th May 2025, at 6:00 pm to consider the business detailed below.
Members of the press and public are welcome to attend. There may be an opportunity for public participation during agenda item 3.
Signed: C Crane
Mrs C Crane, Town Clerk
Date: 25th April 2025
AGENDA
1. To receive and consider accepting apologies from members unable to attend.
a. Motion: To accept the apologies received from members unable to attend.
2. To receive any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, and any dispensations granted in respect of business to be discussed1
a. Motion: To note any declarations of pecuniary and/or non-pecuniary interests, acknowledge any dispensations granted, and consider any requests for further dispensations as appropriate.
3. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda.
a. Motion: To agree to suspend the meeting under Standing Orders 3e to allow members of the public to make comments on agenda items, with a designated time of 20 minutes for public participation, and individual members of the public allowed a maximum of 5 minutes each, unless directed otherwise by the Chairman.
4. To receive the Town Council Payments List up to 7 May 2025(as presented at the meeting). (copies of invoices available upon request)
a. Motion: To approve the payments, as presented.
5. To consider approving payments for Town Council exceeding £500 but below £5,000, with agreement on the relevant cost code or earmarked reserves (as presented at the meeting).
a. Motion: To approve Town Council payments for items over £500.
6. To receive a Full Financial Update & Action Report for 2024/25 and discuss the key decisions needed.
a. Motion: To agree the key decisions.
7. To receive and scrutinise, Income and Expenditure report for month 12 and Earmarked Reserves
a. Motion: To approve the reports
8. To receive and scrutinise, the draft AGAR (Annual Governance and Accountability Return) for 2024/25 and recommend approval by the Town Council.
a. Motion: To agree to recommend that the Town Council approve the Annual Governance and Accountability Return (AGAR) for the financial year 2024/25, as presented
9. To receive and scrutinise, the draft internal auditors report for 2024/25 and recommend any actions to the Town Council.
a. Motion: To agree to recommend that the Town Council approve the actions from the internal auditors report 2024/25, as presented
10. To review and discuss the 2025/26 Events Budget, consider proposed amendments, and outline next steps for action.
a. Motion: To recommend any necessary amendments to the budget to the Amenities Committee.
11. Member Forum: To discuss relevant information or issues raised by members for brief discussion, potential action, or consideration for inclusion on a future agenda.
a. Motion: To formally record the details of the discussion.
12. To agree the date and details of the next meeting.
a. Motion: To formally note the details of the next meeting.