You are cordially invited to attend a meeting of Redenhall with Harleston Town Council, which will be held at the Social Room on Wednesday, 28th May 2025, at 7pm to consider the business detailed below.
Members of the press and public are welcome to attend. There may be an opportunity for public participation during agenda item 6.
Signed: C Crane
Mrs C Crane, Town Clerk
Date: 21st May 2025
AGENDA
1. To elect
a. a Chairman
b. a Vice-Chairman
c. To agree to provide a report at the Annual Town Meeting 2025
2. To receive the Chairman and Vice Chairman’s Declaration of Acceptance of Office.
3. To receive and consider accepting apologies from members unable to attend.
a. Motion: To accept the apologies received from members unable to attend.
4. To receive any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, and any dispensations granted in respect of business to be discussed.
a. Motion: To note any declarations of pecuniary and/or non-pecuniary interests, acknowledge any dispensations granted, and consider any requests for further dispensations as appropriate.
5. To receive the minutes of the previous Town Council meeting. (Refer to the draft minutes available on the website).
a. Motion: To approve the minutes of the Town Council meeting held on Wednesday, 23rd April 2025, as a true and accurate record.
6. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda.
a. Motion: To agree to suspend the meeting under Standing Orders 3e to allow brief points from county and district councillors and members of the public to make comments on agenda items, with a designated time of 20 minutes for public participation, and individual members of the public allowed a maximum of 5 minutes each, unless directed otherwise by the Chairman.
7. To note that from 28th May 2025 this council continues to meet the conditions of eligibility as defined in the Localism Act 2011 and SI965 The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012, for Redenhall with Harleston Town Council to continue the adoption the General Power of Competence
a. Motion: To note the continuation of the General Power of Competence.
8. To receive an update on the priorities from the year 2024-25
a. Motion: To note the update.
9. Resolution to appoint members onto Committees. (Terms of Reference to be agreed at the first committee meeting)
a. Motion: To agree the committee structure and membership to each committee.
10. To discuss Town Council’s representation for external organisations.
a. Motion: To agree the council representatives
11. To receive a Full Financial Update & Action Report for 2024/25.
a. Motion: To note the report and the actions of the Finance Committee
12. To receive the internal Auditors Report 2024-2025.
a. Motion: To agree the recommendation from the Finance Committee to action the recommendations
13. Presentation of the Annual Governance and Accountability Return (AGAR) 2024/2025 Form 3.
a. Motion: To formally note the Internal Audit Report completed by T Brown
b. Motion: To complete and approve the Annual Governance Statement 2024/2025 Section 1.
c. Motion: To receive and approve the Accounting Statements 2024/2025 Section 2.
14. To receive the Stocks and Stores report
a. Motion: To formally note the report.
15. To receive a report recommending a two year extension of the existing the Insurance Policy at a cost of £9,446.40 per year.
a. Motion: To approve the recommendation
16. To receive a recommendation from the Amenities Committee to launch of a new, twice-weekly market—held every Wednesday and Saturday—beginning 28th June 2025, to be delivered in partnership with a Market Organiser and at no cost to the Council.
a. Motion: To approve the consider and approve the recommendation
17. To receive a recommendation from the Amenities Committee to agree the updated Burial information including the revised fees and charges.
a. Motion: To agree the recommendation and the reduction of the EROB to 75 years.
18. To receive a report regarding the directional signage into and around the Town as per item 13 29th January 2025 signage report submitted to Norfolk County Council Highways for review. Outcome of initial review.
a. Motion: Acknowledge the outcome of the review and agree to not to pursue this matter any further.
19. To consider joining the South Norfolk and Broadland District Council by raising a flag on VJ Day (provided by SNDC)
a. Motion: To agree the above.
20. To consider any comments in relation to the proposal to renew the Public Space Protection Order (PSPO) (Dog Fouling & Dog Control) under the Anti-social Behaviour, Crime and Policing Act 2014 as required by the Act. (copy herewith)
a. Motion: To agree comments
21. To receive Committee updates and report on any significant issues arising :
a. Combined Meeting – Last held on the 14th May 2025
b. Finance Committee – Last held on 7th May 2025
c. Annual Town Meeting – Last held on the 20th May 2025
a. Motion: To formally note the updates
22. To receive the progress report on decisions made at the last meeting, as presented
a. Motion: Note the progress on decisions made at the last meeting.
23. Member Forum: To discuss relevant information or issues raised by members for brief discussion, potential action, or consideration for inclusion on a future agenda.
a. Motion: Formally record the details of the discussion.
24. To receive the date and details of the next meeting for Wednesday 24th June 2025 at 7.00pm in the Social Room at the Memorial Leisure Centre.
a. Motion: Formally note the details of the next meeting.