You are hereby invited by the Clerk to attend the next meeting of Redenhall with Harleston Town Council, which will be held in the Social Room on Wednesday, 17th December 2025, at 7:00 pm.
Committee Membership
• Chair of the Town Council: Cllr. P. MBA
• Vice Chair of the Town Council: Cllr. M. Scade
• Cllrs. A. Brownsea, E. Wilkinson, J. Graham, S. West, G. Roy.
For Information: Administration Manager
Members of the press and public are welcome to attend. There may be an opportunity for public participation during agenda item 5.
Mrs C Crane, Town Clerk
Date: 12th December 2025
1. Welcome & Apologies
2. Declarations of Interest
Councillors to declare any Disclosable Pecuniary Interests, Other Registerable Interests, or Non-Registerable Interests in items on the agenda (Localism Act 2011).
3. Minutes of Previous Meeting – Approval
4. Matters Arising from the previous Minutes (for information only)
5. Public Participation (Open Forum)
Members of the public may speak on agenda items (Standing Orders).
6. Finance
a) Approval of Payments & Receipts 9th December 2025
b) Approval of Bank Reconciliation Summary Report – November 2025
7. Major Strategic Matters
a) Outsourcing Management of Harleston Gym and Recreational Facilities
To consider the proposal to issue a tender for outsourcing the management of the Gym and associated facilities, including:
Two tender options (Gym only or Gym plus building and recreational areas).
Mandatory conditions (TUPE staff, 10-year lease minimum, operator responsibility for maintenance, utilities, and refurbishment).
Requirement to retain Council offices and social room access.
I. Council to discuss and agree whether to proceed with the tender process.
Approximate Timetable for Tender Process:
Draft tender: End of December 2025
Tender issued: 15 January 2026
Tender responses due: 25 January 2026
Report and update for discussion: Town Council meeting – 28 January 2026
Decision vote: 25 February 2026
II. Council to discuss and agree handover process & timetable.
b) Clocktower
To consider establishing a subcommittee of the Amenities and Facilities Committee to deliver the outcomes identified in the report and accompanying letter.
I. To approve the proposed terms of reference for the subcommittee.
II. To agree a date and time for a single-agenda meeting of all Councillors: 14 January 2026 at 6:30 pm.
c) Briars Wood – Land off Mendham Lane
Notification received from Lovell confirming commencement of Phase 5 – Land off Mendham Lane/Briars wood development (Section 106 Agreement – Planning Ref: 2022/0067). Deadline for associated obligation: 26 May 2026
I. To agree to refer to the Strategy committee
9. Strategic Matters
a) Decision on Continued Hire of John Deere 1026R
Ben Burgess has notified the council of an increase in the monthly hire rate for John Deere Tractor 1026R from £320 to £415 effective January 1, 2026.
Council to consider:
I. Accepting the revised hire rate
II. Returning the machine and ceasing hire
b) Town Sign Update – To consider the recommendation and quote for the shield in kiln-dried oak and a green post supplied by Harry Stebbings and agree for budget purposes.
c) Bus Shelter Update – To consider applying for additional grant funding from Norfolk County Council for a new community noticeboard and two bike racks (estimated cost £423.91, with 80% grant funding).
d) Accessible Fast EV Charging Bays – Installation Update
South Norfolk District Council (SNDC) has confirmed that installation is scheduled for the week commencing 5 January 2026. This will involve removing some of the slower charging bays and introducing wider, accessible fast-charging bays.
e) Street Lighting in Willow Walk and Pine Close – Council to consider Appendix A and the Quote.
10. Planning
a) Greater Norwich Local Plan – SPD Consultations
I. Sustainable Communities SPD – To note the draft SPD and agree that no formal comments be made but request early confidential notification from Planning Departments on major developments.
II. Green Infrastructure Strategy SPD – To agree formal comments on accessibility for people with mobility, sensory, or mental health issues, and on alignment with adjoining authorities’ policies (e.g., Suffolk boundary across the Waveney).
b) Planning Applications
I. Note comments on Planning Application 2025/3006
Application Details:
Address: 10 Malthouse Court, Harleston, Norfolk IP20 9BU
Proposal: Replacement windows; install Velux roof window on the rear elevation; replacement front door
Application Type: Listed Building Consent
Summary of Town Council Comments:
No comment submitted.
II. Note comments on Planning Application 2025/3661
Application Details:
Address: 10 Shotford Road, Harleston, Norfolk IP20 9JN
Summary of Town Council Comments:
Neutral stance adopted.
Notes that Policy RWH2 and the Design Code are relevant to the proposal
III. Note comments on Planning Application 2025/3431
Application Details:
Address: East of England Co-op, Bullock Fair Close, Harleston, Norfolk IP20 9AT
Summary of Town Council Comments:
No comments regarding this application.
IV. Note comments on Planning Application 2025/3026
Application Details:
Address: 4 Pilgrims Way, Harleston, Norfolk IP20 9QE
Proposal: Single storey rear extension
Summary of Town Council Comments:
No comment submitted.
V. Agree comments on Planning Application 2025/3213
Application Details:
Address: Briar Barn, Briar Walk, Harleston, Norfolk IP20 9DX
Proposal: Addition of skylights/rooflights to the property
Summary of Town Council Proposed Comments:
The property is within the Conservation Area and listed in Appendix 2(ii) of the Harleston Conservation Area Character Appraisal and Management Guidelines as an Unlisted Building of Townscape Significance.
There is an existing skylight on the affected roof area.
No objection raised, provided that:
The Design and Heritage Officer approve both the design and materials of the skylights/rooflights.
All works adhere to the Conservation Area Guidelines.
To consider and agree the comment
VI. Agree comments on Planning Application 2025/3721
Application Details:
Address: 31 Redenhall Road, Harleston, Norfolk IP20 9HE
Proposal: Fascia sign externally illuminated (retrospective) – Sign length 13.21m with three lights (3.5m, 2.5m & 3.5m; total light length 9.5m)
Application Type: Advertisement Consent
Summary of Town Council Proposed Comments:
Retrospective application for an illuminated fascia sign at the convenience store on Redenhall Road.
The sign is approximately 13m long and bright yellow when illuminated, located in a predominantly residential area with low street lighting.
Concerns raised:
Compliance with Design Code policies:
BU.15 – Shopfronts
QP.04 – Street Lighting/Dark Skies (Sub-section II)
The sign should be switched off when the business is closed (opening hours: 6:00 a.m. – 11:00 p.m.).
Planning Officer should ensure compliance with Advertising Regulations.
To consider and agree the comment
VII. Agree comment on Planning Application 2025/3788
Application Details:
Proposal: Consent under section 37 of the Electricity Act 1989 to add a third
conductor to existing overhead electricity line
Location: Verge North Of Hallwong Lane Harleston Norfolk
Application Type: Statutory Undertakers
To consider and agree the comment
VIII. To agree to review Planning Application 2025/3705 at the planning meeting scheduled for 13th January at 10:00 AM.
Application Details:
Address: 7 London Road Harleston Norfolk IP20 9BH
Proposal: Upper floor extension to create 2no apartments
Application Type: Full Planning Permission
11. Event and Application Updates
a) To consider the outcomes of the working party meeting held with the events organiser regarding 2026 events, confirm the accuracy of the report, and recommend that the finance documents be referred to the Finance Committee for review prior to final approval.
b) To review and note the contents of the Christmas Lights Switch-On event evaluation form.
c) To note the resubmission of a pavement licence application by Soul Cafe, 37 The Thoroughfare, Harleston, IP20 9AS.
d) Consultation on Adoption of SEV Licensing Provisions – South Norfolk Council is consulting on adopting provisions under the Local Government (Miscellaneous Provisions) Act 1982 and Policing and Crime Act 2009 for licensing sex establishments and sexual entertainment venues.
It is recommended that the Council:
I. Notes the ongoing consultation on adopting SEV licensing provisions.
II. Considers submitting a formal response before 25 February 2026.
III. Delegates authority to the Clerk to submit the Council’s response based on discussion and agreed position.
12. Community Engagement
a) Correspondence received, to note the contents and response issued.
I. Accident on Broad Street Harleston
II. Parking on Redenhall Road
b) Resident Feedback / Public Questions / Councillor Surgery Feedback
13. Chair’s Report
14. Clerk’s Report
15. Councillor Points to Raise
16. Date of Next Meetings
I. Wednesday, 7 January 2026 – Strategy Meeting, 6:30 pm (Small Meeting Room)
II. Monday 12th January 2026 – Planning Meeting, 10am (Small Meeting Room)
III. Wednesday, 14 January 2026 – Subcommittee Meeting – Clocktower (All Councillors), 6:30 pm (Small Meeting Room)
IV. Wednesday, 14 January 2026 – Amenities and Facilities Committee, 7:00 pm (Small Meeting Room)
V. Saturday, 17 January 2026 – Budget Workshop, 10:00 am (Small Meeting Room-no public attendance)
VI. Wednesday, 21 January 2026 – Finance Meeting, 6:30 pm (Small Meeting Room)
VII. Wednesday, 28 January 2026 – Town Council Meeting, 7:00 pm (Social Room)