You are hereby invited by the Clerk to attend the next meeting of Redenhall with Harleston Town Council, which will be held in the Social Room on Wednesday, 25th March 2026, at 7:00 pm.
Committee Membership
• Chair of the Town Council: Cllr. P. MBA
• Vice Chair of the Town Council: Cllr. M. Scade
• Cllrs. A. Brownsea, E. Wilkinson, J. Graham, S. West, G. Roy.
Members of the press and public are welcome to attend. There may be an opportunity for public participation during agenda item 5.
Mrs C Crane, Town Clerk
Date: 13th March 2026
1. Welcome & Apologies
2. Declarations of Interest
Councillors to declare any Disclosable Pecuniary Interests, Other Registerable Interests, or Non-Registerable Interests in items on the agenda (Localism Act 2011).
3. Minutes of Previous Meeting – Approval
4. Progress Report (for information only)
5. Public Participation (Open Forum)
6. To consider the following grant applications for 2026/27 as recommended by the Finance Committee
a) Chatty Church: £250
b) Exchange 2: £4970
i. Priority 1 – Insurance (based on current renewal policy) £1030
ii. Priority 3 – 15-week block of gym sessions £450 (Provide this for Free)
c) Harleston Historical Society: £260
d) Harleston Players: £1,000
e) Harleston Information Plus: £700
7. To consider the Finance Committee’s recommendation following its review of the Website Build, Design and Hosting Supplier Report and appointing Aubergine as the preferred supplier.
8. To receive the draft Vision, Mission & Strategic Plan (2026–2030) from the Strategy Committee and resolve whether to adopt it.
9. Strategy Committee Recommendation – Staffing Policies
To consider the Strategy Committee’s recommendation to approve the Disciplinary Policy and Grievance Policy.
10. To consider the Statutory annual policies for approval
a) Annual Review of Internal Control
b) Financial Regulations
c) Reserves Policy
d) Risk Management Policy & Risk Register
e) Retention Policy (GDPR)
f) Standing Orders
11. To consider the Annual / scheduled reviews
a) Casual Vacancy Co option Policy
b) Councillor Code of Conduct
c) Online Banking Policy
d) Grant Awarding Policy
12. Annual Review and Approval of the Asset Register
a) To receive the updated Asset Register
b) To approve the updated Asset Register for the financial year.
13. Annual Review of Stocks and Stores
a) To receive the annual stock check report carried out by the RFO
14. Tree Works Programme
To consider the Amenities and Facilities Committee’s recommendation to approve the appointment of Plantscape (£7,540.00) to undertake the identified tree works and to approve the programme of works.
15. To receive the report and proposed signage drawings provided by Norfolk County Council following their audit of car park and town signage, and to enable the Town Council to consider the next steps.
a. Receive and note the report and proposed signage changes from Norfolk County Council.
b. Determine whether to arrange a meeting with Norfolk County Council officers to discuss the proposals further, and if so,
c. agree who should attend, and
d. authorise the Clerk to arrange the meeting.
16. Finance
a) Approval of Payments
b) Income and expenditure
c) Approval of Bank Reconciliation Summary Report
17. To consider and approve the following
a) Proposals for the Annual Town Meeting
b) Budget for the Annual Town Meeting, including provisions for refreshments Expenditure to be drawn from the Conference Costs budget line (£200 annual allocation).
18. Significant correspondence – Needham Road Layby Parking Concern
19. Reports
a) Committee Chair’s Reports
b) Town Council Chair report
c) Town Clerk report
20. Councillors Points to Raise
21. Agree Date of Next Meeting
22. To resolve to exclude the press and public from the meeting due to the confidential nature of the business to be transacted (Public Bodies (Admissions to Meetings) Act 1960).