AGENDA for Town Council Meeting 30th June 2021

NOTICE OF MEETING 

You are cordially invited to attend a meeting of Redenhall with Harleston Town Council which will be held in King Georges Hall, Old Market Place, Harleston IP20 9BE on Wednesday 30th June 2021 at 7.00pm to consider the business detailed below and there will be opportunity for public participation after Agenda Item 5.

Members of the public are welcome to attend but spaces are limited due to Covid 19 restrictions. Attendance must be booked in advance via deputy-clerk@harleston-tc.gov.uk to gain admission.

Signed: Clare Crane (Town Clerk)

Date: 25th June 2021

AGENDA

1. Welcome and to note the resignation of Cllr L Pegg

2. To receive apologies for absence from members unable to attend

3. To receive declarations of pecuniary or any other Interests

4. To approve the minutes of the last Town Council meeting on Thursday 6th May 2021

5. Matters arising from previous minutes.

The meeting will be adjourned for public participation.
(maximum 20 minutes) for items to be discussed on the agenda only

Presentation by Redenhall Flood group

6. To note the draft minutes of each of the committee

  • Finance Committee – 4th May 2021 and 21st June 2021
  • Amenities Committee – 5th May 2021
  • Leisure Centre Management Committee – 15th June 2021

7. Reports

  • Police, District and County Councilor’s reports
  • Chairman’s report
  • Councilor reports (for information only)
  • Clerk’s report (for information only)

8. Governance

  • To approve the adoption of Annual Review of the Effectiveness of Internal Control
  • To approve the adoption of the Financial Risk Assessment

9. Presentation of the 2020/21 End of Year finance report.

  • To receive the Annual Governance and Accountability Return 2020/21 Part 3
  • To receive the Internal Audit Report from PB for 2020/21
  • To approve the Annual Governance Statement 2020/21
  • To approve the Accounting Statements 2020/21

10. Finance

  • Update on monthly income and expenditure
  • Approval of items of expenditure invoiced since the last meeting.

11. Committee Reports

To report on any significant issues arising in the draft minutes:

  • Finance Committee
  • Leisure Centre Management Committee
  • Amenities Committee
  • Planning Working Party
  • Executive Committee

12. Working Group Reports

  • Neighbourhood Plan
  • Kindness Help Hub

13. Recommendations for Town Council Approval

  • Purchase of benches for Recreation Ground at a cost of £1,280 Exc VAT using CIL money.
  • Expenditure for the Leisure Centre
    • New changing room flooring at £1,860 excluding VAT using Section 106 money.
    • Maintenance upgrade costs including refurbishment of the Top 2 Toe Salon at £2,500 excluding VAT
    • Expenditure for replacement front doors at a cost of £5,572.38 excluding VAT using Section 106 money.
  • The annual premium of £9,155.83 excluding VAT for the final year of a 3 year long term agreement with Zurich Insurance is paid.
  • Planning working party to provide recommendation on application 2021/1185 and 1186 (listed building consent) for the Town Council to consider and ratify comments and verdict to the application.
    Proposal: Demolition of the existing detached cottage/storage building and replacement with a new garage, garden room, home gym, guest bedroom, and extended patio area to match the existing with balcony. Side extension of the existing detached outbuilding to provide a secure garden equipment storage building and new permeable surfaced tennis court. Location: Caltofts 10 Broad Street Harleston IP20 9AZ Applicant: Mr & Mrs Ryan Lewis

14. To agree receipt of £750 from Harleston’s Future and £500 awarded from Members Ward budget (Cllr Jeremy Savage)

  • To receive a report on the purchase of a new defibrillator and casing and consider the outstanding expense of £250 to the Town Council and subject to approval, agree a cost centre budget code.

15. General items for discussion and agreement

16. Significant Correspondence

  • East of England Co-op Harleston Litter Pick
  • The Norfolk County Community Safety Partnership (NCCSP) has launched an eight-week consultation.
  • Norwich Western Link project update
  • Email from Round Table regarding the Beer Festival

17. Date of the next meeting – TBC