You are cordially invited to attend the Annual General Meeting followed by the Town Council Meeting of Redenhall with Harleston Town Council which will be held in Social Room, Memorial Hall Leisure Centre, Harleston on Wednesday 25th May 2022 at 7.00pm to consider the business detailed below.
Please book your attendance in advance via clerk@harleston-tc.gov.uk
Signed: Clare Crane – Town Clerk
Date: 20nd May 2022
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 10.
AGENDA
1) Elections
a) To elect a Chairman
b) To elect a Vice-Chairman
c) To receive the Chairman’s Declaration of Acceptance of Office
2) Welcome
3) To receive apologies for absence from members unable to attend
4) To receive declarations of pecuniary or any other interests
5) To approve the minutes of the last Town Council meeting on Wednesday 27th April 2022.
6) Matters arising from previous minutes
7) Confirmation and appointment of members on Committees
(To agree Terms of Reference & frequency of meetings at the first committee meeting)
a) Footpath & Tree Warden – Operations Manager
b) Amenities
c) Leisure Centre Management
d) Planning & Development
e) Finance
8) To note the Town Council continuation of the General Power of Competence until 2023
9) To ratify the banking mandate
10) The meeting will be adjourned for public participation for no longer than 10 minutes and for discussion on agenda items only
11) Recommendations for Town Council approval.
a) Executive Committee recommend the adoption of the following policies
• Equality Policy
• Retention Policy
• Sickness Policy (plus 2 appendices)
• Code of Conduct
b) Finance Committee recommend that the resurfacing of entrance to Broad Street car park is completed by KDG Surfacing Ltd Tarmac Specialist at a cost of £3100 net of VAT and that CIL (Community Infrastructure Levy) Money is utilised.
12) To receive quotes for the tree work required from the tree works survey for 2022 and agree on the expenditure of EMR 339 to a maximum of £5,013.00.
13) To receive terms and quotes for the renewal of the Town Council Insurance and agree on the next 3-year term cost.
14) To authorise the Clerk and Chairman to prepare a scoping document, on promoting and encouraging nature recovery within the parish.
15) To receive reports from
a) Police, District and County Councillor’s
b) Chairman
c) Councillors (for information only)
d) Clerk (for information only)
16) Finance
a) To receive an update on monthly income and expenditure (Months 12)
b) To approve items of expenditure invoiced since the last meeting
17) To receive Committee Reports and report on any significant issues arising in the draft minutes:
a) Finance Committee – 18th May 2022
b) Planning Committee – 16th May 2022
18) To receive Reports from
a) Neighborhood Plan Steering Group
b) Kindness Help Hub Working Party
c) Christmas Lights Working Party
d) Platinum Jubilee June 2022 Working Party
e) Town Centre Project (Chair)
19) Significant Correspondence
20) Date of the next meeting – Wednesday 22nd June 2022