You are cordially invited to attend a meeting of Redenhall with Harleston Town Council Amenities Committee which will be held at the Town Council Offices, on Wednesday 1st June 2022 at 6.30pm to consider the business detailed below. There will be an opportunity for public participation agenda item 8.
Members of the public are welcome to attend but spaces are limited due to Covid 19 restrictions. Attendance must be booked in advance via clerk@harleston-tc.gov.uk in order to gain admission.
Signed: Clare Crane – Town Clerk
Date: 27th May 2022
AGENDA
1) To elect a Chair
2) To elect a Vice Chair
3) Welcome
4) To receive apologies from members unable to attend
5) To receive any declarations of pecuniary or any other interests
6) To consider the approval of minutes from the last meeting – Wednesday 2nd February 2022
7) Matters arising from the last meeting
8) The meeting will be adjourned for public participation for no longer than 10 minutes and for discussion on agenda items only
9) To note the frequency of meetings agreed at Town Council (Quarterly meetings)
10) To agree the meeting dates for 2022/2023
11) To review the current Terms of Reference and recommend for adoption at Full Council
12) Finance
a. To receive the Income & Expenditure Report (Month 1)
b. To approve any required expenditure
c. To review the end of year finances for 2021-22
13) Updates to be provided, and to consider any actions required
a. Market
i. To note the agreement for Harleston’s Future to use the Market Place and Exchange Street for the Christmas Market on Saturday 26 November, plus Church Street and The Thoroughfare in the afternoon for the wider Christmas Festivities.
ii. To consider alternative sites for the Wednesday and Saturday Market and agree timeframes
iii. To consider a request to hire the whole Market Place for the Saturdays in October and November to create mini events.
iv. To consider a working party to work on
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- putting forward their ideas for the future use of the Market Place
- the layout of the Market Place
- the days when the market can take place
- the draft hire forms
- the review of hire charges
- documentation for the website
b. Allotments
i. Deputy Clerk to provide an update on operational matters
ii. To note that the Allotment policies and procedures are under review.
iii. To agree for draft Allotment policies and procedures to be discussed with the Allotment Association, approved via email by committee prior to adoption by full Council.
c. Clocktower
i. Operations Manager to provide an update on the progress of the deep clean.
ii. Operations Manager to provide quotes on the scaffolding
d. Public Toilets
i. Operations Manager to provide an update on any matters relating to the Public Toilets.
ii. Clerk to provide an update on the removal of the old Toilet Block.
e. Cemetery
i. To consider a working party to review
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- Burial Rules and Regulations to include a woodland burial policy
- Burial fee charges
- Interment of ashes and the scattering of ashes
- a wildflower area
ii. To agree who will be seeking sponsors and creating a map of the trees.
iii. To note the resignation from our contracted grave digger and discuss appointing a new Council gravedigger.
iv. Operations Manager to provide an update on the location and format for the planting of the Cedar Tree in memory of those who passed during the Covid pandemic from Susan Whymark Funerals.
v. Operations Manager to provide information on the request from Susan Whymark Funerals for a bench or a plague to be sited near to the Cedar Tree.
vi. Operations Manager to provide information on discussions relating to golf buggies at the Cemetery.
vii. Operations Manager to provide information on the siting of a shed
viii. Operations Manager to provide information on sustainable water sourcing
ix. To agree that the Armed Forces Champion arranges for the War Graves in the cemetery to be registered with the war graves commission.
f. Car Park
i. To note the appointment as agreed at Town Council of KDG Surfacing to Broad Street Car Park at a cost of £3,100.
ii. To discuss the charging for parking in the car parks
iii. To note that Landlords are advertising free parking.
g. General Town Council Amenities
i. Operations Manager to provide an update on the Electrical requirements for Christmas lights.
ii. To review a report provided on the purchase of Council gazebos
iii. To receive correspondence from Heart 2 Heart and discuss the buying/sourcing of a defibrillator.
iv. To review a report provided on the duck population
v. To consider the replanting of the planters
vi. To note the Act of Remembrance – Falklands 40th Anniversary on the 14th of June 2022 at 3.00pm.
vii. To note concerns relating to the reduced width of the road on Broad Street and how this may impact the Remembrance Day parade. To discuss if the proposed chevron parking be suspended temporarily?
viii. Updates to be provided, and to consider any actions required relating to Traffic Calming
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- Speed Awareness Machine (SAM2)
- Speed Watch
14. Significant Correspondence
15. Date of the next meeting – TBC