You are cordially invited to attend a meeting of Redenhall with Harleston Town Council’s Amenities Committee which will be held at the Council Offices, Memorial Leisure Centre on Wednesday 6th March 2024 at 6.30pm to consider the business detailed below.
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 6.
Signed: Clare Crane – Town Clerk
Date: 1st March 2024
Agenda
1. Welcome
2. To receive and consider accepting apologies from members unable to attend.
3. To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
4. To receive and approve the minutes of the last Amenities Committee meeting on Wednesday 6th December 2023 (copy herewith)
5. To note progress on decisions made at the last meeting of the Amenities Committee (copy herewith)
6. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
8. Market Place
a) To receive an update report on events taking place on the Market Place and consider and agree any actions as necessary
b) To consider a request from a representative of the local Labour Party to have a stall on the Market Place on one or two Saturday’s per month.
c) To receive an update from the Deputy Clerk on the status of the insurance claim for the Town Sign.
d) To note the change of date for the Harleston’s Future Antiques Fair to now be held on the 22nd June 2024
e) To discuss the need for Pedestrian Barriers for use during events on the Marketplace and agree next step action.
9. Finance
a) To receive, scrutinise and approve the Income and Expenditure report for month 10. (copy herewith)
b) To receive and note the contents of the Payments List (copy herewith)
i. 9th January 2024 (copy herewith)
ii. 7th February 2024 (copy herewith)
iii. 21st February 2024 (copy herewith)
c) To receive the financial breakdown from the Christmas Light Switch on Event
10. Clerk to provide an update on the Town Improvements
11. To receive and review a briefing paper proposing the establishment of an additional Bus Stop at the Upper End of Station Hill/Road, including authorisation to forward the request to the Public Transport Development Officer at Norfolk County Council (copy attached).
a) Consideration of the proposed location and acknowledgment of the need for a bus cage by the Amenities Committee if they decide to proceed.
b) Recommendation to the Town Council.
12. To receive and review a briefing paper proposing a Sculpture Trail Collaboration with Eye with direct involvement from the Operations Manager. (copy herewith)
a) Agree next steps
13. War Memorial
a) To receive the cleaning briefing paper from Independent Memorial Inspection and agree when the cleaning should take place utilising EMR 335
b) To receive quotes of £240 – TOPS and £380 – Dan Arbour for the removal of the yew tree and agree the contractor and cost code to be used.
c) To receive an update on the recent vandalism of the Tommy Silhouette at the War Memorial.
14. Acknowledge the receipt of a £300.00 grant from SNDC for the Clean-up and Bloom campaign.
a) Discuss and agree how the fund will be utilised.
b) To confirm if any members of the committee will be attending the Anglia in Bloom event on the 28th March at Wymondham Rugby Football Club.
15. To consider a Working Party to discuss a strategy for the A-boards in the town and provide a report to the next meeting.
16. To consider a Working Party to discuss the need for CCTV in the town and provide a report to the next meeting.
17. Following a review of https://www.shelterstore.co.uk/jewel-bus-shelters. Agree the design and purchase of a new cemetery shelter using EMR334 £5,000.
18. To note the updated quotes for the Clock Tower scaffolding required for the survey to take place and note the original contractor will continue with the work originally agreed. (copy herewith)
19. To agree to remove the obsolete bracket on the finger post at the bottom of Bullock Fair Close and consider if any new fingers are required with signage details.
20. Car Parks
a) To note a request for motorbike parking in the Town Car Park.
b) To note that the lining at the emergency exit in the Town Car Park requires attention.
c) To agree for the Operations Manager to include these areas in the lining quotes currently being sourced.
21. To receive significant correspondence and agree on actions required.
a) Disabled Provision within the Town
b) The Highest Finca litter pick request
22. To agree the frequency of meetings for the year 24/25 and agree the date for the next meeting.
Amenities Public Agenda Pack – March 2024