You are cordially invited to attend a meeting of Redenhall with Harleston Town Council Finance Committee which will be held at the Town Council Offices, on Wednesday 18th September 2024 at 6.30pm to consider the business detailed below.
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 6.
Signed : Clare Crane Town Clerk
Date: 11th September 2024
Agenda
1. Welcome
2. To receive and consider accepting apologies from members unable to attend.
3. To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
4. To receive and approve the minutes of the last Finance Committee meeting on Wednesday 17th July 2024 (copy herewith)
5. To note progress on decisions made at the last meeting of the Finance Committee (copy herewith)
6. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
7. To receive and note the following contractual payments on the 9th August 2024 and 9th September 2024 Payments Lists
a) 9th August – Contractual – Chaplin Farrant, New Community Building Feasibility study £1312.50 plus £262.50 VAT = £1575.00 Project code 501
b) 9th September – Contractual – Chaplin Farrant, New Community Building Feasibility study £1312.50 plus £262.50 VAT = £1575.00 Project code 501
c) 9th September – Contractual – Chaplin Farrant, New Community Building Feasibility study £834.75 plus £166.95 VAT = £1011.70 Project code 501
d) 9th September – Statutory Duty – PKF Littlejohn – External Audit – £1365.00 plus £273.00 VAT = £1638.00 code 101/4021
8. To receive and approve the contents of the Payments List in line with the Financial Regulations listed below.
a) 22nd July 2024
b) 9th August 2024
c) 28th August 2024
d) 9th September 2024
9. To receive and examine the contents of
a) Month 4 Income and Expenditure reports and formulate and agree any questions for the RFO (copy herewith)
b) Month 5 Income and Expenditure reports and formulate and agree any questions for the RFO (copy herewith)
10. To receive and examine the contents of
a) Month 4 Bank Reconciliation and formulate and agree any questions for the RFO
b) Month 5 Bank Reconciliation and formulate and agree any questions for the RFO
11. To receive the VAT control report and discuss the allocation of the sports VAT, reclaim.
a) Agree to recommend to the Town Council where the Sports VAT reclaim received in month 5 should be allocated.
12. To receive a briefing paper about the Telephone and Broadband contract for the Leisure Centre and Council Offices.
a) Agree on the preferred contract and recommend to the Town Council for approval.
13. To receive the insurance policy as agreed at the July meeting.
a) To agree to provide feedback to the Deputy Clerk by 31st December 2024 to allow time for three quotes to be sourced for renewal in 2025
14. To receive the events budget overview.
a) To consider the reallocation of unused budget from cost centre 103 Team Harleston.
15. To establish a working group responsible for formulating 2025/26 budget, and to outline the schedule of meetings for this working party.
16. To note the date of the next Finance Committee meeting to be held in the Old Town Council Office in the Memorial Leisure Centre at 6.30pm on Wednesday 23rd October 2024.