NOTICE OF MEETING
You are cordially invited to attend a meeting of Redenhall with Harleston Town Council’s Leisure, Amenities, and Finance Committee, which will be held at the Social Room on Wednesday, 9th April 2025, at 6:30 pm to consider the business detailed below.
Members of the press and public are welcome to attend. There may be an opportunity for public participation during agenda item 4.
Signed: C Crane
Mrs C Crane, Town Clerk
Date: 4th April 2025
AGENDA
Opening of the Meeting
The Chair of the Town Council will lead the meeting until the committee chairs assume their respective roles.
1. To receive and consider accepting apologies from members unable to attend.
a. Motion: To accept the apologies received from members unable to attend.
2. To receive any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, and any dispensations granted in respect of business to be discussed
a. Motion: To note any declarations of pecuniary and/or non-pecuniary interests, acknowledge any dispensations granted, and consider any requests for further dispensations as appropriate.
3. To receive the minutes of the previous committee meeting and discuss their accuracy. (Refer to the draft minutes available on the website)
a. Motion: To approve the minutes of the Leisure, Amenities, and Finance Committee meeting held on Wednesday, 12th March 2025, as a true and accurate record.
4. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda.
a. Motion: To agree to suspend the meeting under Standing Orders 3e to allow members of the public to make comments on agenda items, with a designated time of 20 minutes for public participation, and individual members of the public allowed a maximum of minutes each, unless directed otherwise by the Chairman.
Leisure_____________________________________________________________
5. To receive the Payment List (as presented at the meeting).
a. Motion: To approve the payments for Leisure, as presented.
6. To consider approving payments for Leisure exceeding £500 but below £5,000, with agreement on the appropriate cost code or earmarked reserves (as presented at the meeting).
a. Motion: To approve Leisure payments exceeding £500
7. To receive a report from the Gym Duty Manager including current membership figures.
a. Motion: To formally note the report
8. To consider a resolution under the Public Bodies (Admissions to Meetings) Act 1960 and Standing Order 3d to exclude the public and press for the discussion of commercially sensitive items deemed confidential.
a. Motion: To suspend the meeting under Standing Order 3d to discuss commercially sensitive information.
9. To record the details of the discussion regarding the Football Club lease and recommend to the Town Council one of the following options for approval.
Option 1: Invite the Football Club to a formal meeting with the Clerk and a representative of the Council to begin open communications
Option 2: Hold the work, with the existing lease still standing, allowing time for the Town Council to make decisions following the feasibility study.
Option 3: Do nothing keeping the lease as is.
a. Motion: To agree the option
10. To note the information received from the Harleston Shed and the working party and consider any further action.
a. Motion: To agree the next steps
11. To receive correspondence and information from Harleston Squash and Tennis Club.
a. Motion: To agree the next steps
Amenities___________________________________________________________
12. To receive the Payment List (as presented at the meeting).
a. Motion: To approve the payments for Amenities, as presented.
13. To receive the update from the Event’s Coordinator on recent activities and developments, as presented.
a. Motion: To formally note the updates provided by the Event’s Coordinator.
14. To receive a report regarding the addition of a new Bus Stop on Station Road.
a. Motion: To agree next steps
15. To record the details of the discussion regarding the opening times of the public toilets.
a. Motion: To agree next steps
16. To receive an update regarding the Harleston Historical Society Heritage Open Days 2025 and discuss.
a. Motion: To agree next steps
Finance____________________________________________________________
17. To receive the Payment List (as presented at the meeting).
a. Motion: To approve the payments for Town Council, as presented.
18. To discuss the need for co-option on to the Finance Committee and being added to the banking mandate.
a. Motion: To co-opt and agree to be added to the banking mandate
19. Motion: To agree to a finance meeting for month 12 and year end scrutiny.
20. To receive a progress report on decisions made at the last meeting, as presented followed by discussion as needed.
a. Motion: To note the progress on decisions made at the last meeting
21. Member and Officer Forum: To discuss relevant information or issues raised by members or officers for brief discussion, potential action, or consideration for inclusion on a future agenda.
a. Motion: To agree actions
22. To receive the date and details of the next meeting on Wednesday 14th May 2025 at 6.30pm in the Social Room at the Memorial Leisure Centre.
a. Motion: To formally note the details of the next meeting.