Members of the public are cordially invited to attend a meeting of Redenhall with Harleston Town Council Leisure Centre Management Committee which will be held in the Social Room, Memorial Hall Leisure Centre, Harleston on Wednesday 12th July 2023 at 6.30pm to consider the business detailed below.
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 8.
Signed: Clare Crane – Town Clerk
Date: 7th July 2023
Agenda
1. Welcome
2. To acknowledge the resignation of Cllr Lizzy Pegg on the 3rd July 2023.
3. To receive and consider accepting apologies from members unable to attend.
4. To consider and agree the co-option of Cllr West onto the Leisure Centre Management Committee in line with the Terms of Reference.
5. To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
6. To receive and approve the minutes from the last Leisure Centre Management meeting on Wednesday 14th June 2023 (copy herewith)
7. To note progress on decisions made at the last meeting of the Leisure Centre Management Committee (copy herewith)
8. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
9. To receive and note the contents of update reports and consider any requests for recommendations or approval.
a) Operations Manager (copy herewith)
b) Communication, Marketing and Events Officer (including cancellation of the August event and information on a car boot sale) (copy herewith)
10. To receive an update and consider any requests for recommendations or approval from: –
a) Leisure Centre recovery plan working party
b) Recreation Ground and Play Area working party.
11. Finance
a) To receive and note the contents of month 2 Income and Expenditure report (copy herewith)
b) To receive and note the contents of the Payments List – expenditure which is outside the budget to be recorded.
I. 19th June 2023 (copy herewith)
II. 6th July 2023 (copy herewith)
c) To receive and note the following payments FR4.1
I. Danarbor Ltd £260 plus VAT-FR4.7 (for the removal of the large broken limb on the elm tree on the Recreation Ground).
II. Force Fresh £355.47 plus VAT (gym supplies)
III. Tas Valley Fire (UK) £315.00 plus VAT (Fire Extinguisher service and call out charges)
IV. Cancellation of gym membership £261
d) To receive and approve any required expenditure in line with the Financial Regulations.
12. To receive a quote as recommended by the Operations Manager and approve expenditure for materials from Earth Anchors (Q6824) of £422.50 plus VAT to replace the springy see saw using EMR326 Play Area Equipment and recommend this expenditure to the Finance Committee for approval (copy herewith)
13. To note three quotes were received. Approve payment for the removal the remainder of the tree on the Recreation Ground at a cost of £475 plus VAT from Danarbor Ltd (Tree Surgeons) using 201/4121 Maintenance Contractors (FR4.7) (copy herewith)
14. To approve payment for gym equipment repairs as per the quote of £509.90 plus VAT from GRS in line with the outcome of the monthly service report (annual contract agreement) using 202/4123 Gym Equipment Repairs (copy herewith)
15. To approve payment for a member of the Leisure Centre team to complete the level 2 fitness instructor qualification as per the quote of £375.00 plus VAT using 202/4010 Leisure Centre Staff training.
16. To consider and agree the Play and Recreation Association request for Action Play and Leisure to install an inground trampoline at no cost to the Council.
17. To receive and note the contents of the ‘Toddler Play Area refurbishment’ briefing paper July 2023 (copy herewith)
a. To agree what supplier should be awarded the contract.
b. To discuss and agree how the project could be funded.
c. To agree recommendations of expenditure to the Finance Committee.
18. To receive and note the contents of the gym membership figures report (copy herewith)
19. To note the date of the next Leisure Centre Management Committee meeting as Wednesday 11th October 2023 starting at 6.30pm in the Social Room at the Memorial Leisure Centre
LCMC Public Meeting Pack July 2023