NOTICE OF MEETING
You are cordially invited to attend a meeting of Executive Committee which will be held at the small meeting room on Friday 7th March 2024 at 10am.
Members of the press and public are welcome to attend.
There may be an opportunity for public participation during agenda item 4
Signed: C Crane
Mrs C Crane, Town Clerk
Date: 26th February 2025
1. To receive and consider apologies from members unable to attend.
a. Motion: Accept the apologies received from members unable to attend.
2. To receive any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, and any dispensations granted in respect of business to be discussed
a. Motion: Note any declarations of pecuniary and/or non-pecuniary interests, acknowledge any dispensations granted, and consider any requests for further dispensations as appropriate.
3. To receive the minutes of the previous Executive meeting.
(Refer to the draft minutes available on the website)
a. Motion: Approve the minutes of the Executive meeting held on Tuesday 16th July 2024, as a true and accurate record.
4. To consider a resolution under Standing Orders 3e to suspend the meeting.
a. Motion: Suspend the meeting under Standing Orders 3e to allow members of the public to make comments on agenda items, with a designated time of 20 minutes for public participation, and individual members of the public a maximum of 5 minutes each, unless directed otherwise by the Chairman.
5. To receive and review the polices, as presented.
- Risk Management Policy and Risk Register
- Standing Orders
- Financial regulations
- Reserves
- Annual Review of Effectiveness
- Councillor Code of Conduct
- Online Banking
- Model publication
- GDPR
- Transparency
- Complaints
- Health, Safety and Wellbeing
- First Aid
- Play Area Inspection
- Use of Council Vehicle
- Staff Safety
- Training
- Street Naming
- Travel and Subsistence
- Allotment
- Allotment Rules and Regs
- Equality
- Retention
- Communication Policy including social media
- Grant Awarding
- CCTV
- Casual Vacancy Co-option
a. Motion: To formally approve each policy and recommend adoption by the Town Council for final approval.
6. To review Councillor Declaration of Pecuniary Interests at Declaration of Pecuniary Interests
a. Motion: To formally note that these declarations and recommend that the Town Council requests for individual councillors to review and submit any necessary changes to the District Council.
7. To review the Asset Register for year ending 2025, as presented
a. Motion: To formally note the contents of the Asset Register for year ending 2025 as accurate and recommend it to the Town Council for final approval.
8. To receive the Review of Stocks and Stores as conducted by the Responsible Finance Officer (RFO) in accordance with FR13.4, as presented
a. Motion: To formally note the Review of Stocks and Stores and recommend that the Town Council notes the completion of the annual check.
9. To receive the progress report, as presented
a. Motion: Note the progress on decisions made at the last meeting.
10. Member Forum: To discuss relevant information or issues raised by members for brief discussion, potential action, or consideration for inclusion on a future agenda.
a. Motion: Formally record the details of the discussion.
11. To discuss the date and details of the next meeting.
a. Motion: Formally note the details of the next meeting.
12. To consider a resolution under the Public Bodies (Admissions to Meetings) Act 1960 and Standing Order 3d to exclude the public and press for the discussion of HR items deemed confidential.
a. Motion: To suspend the meeting under Standing Order 3d to discuss HR information.