Members of the public are cordially invited to attend a meeting of Redenhall with Harleston Town Council Executive Committee which will be held at the Town Council Offices, on Wednesday 20th March 2024 at 6.30pm to consider the business detailed below.
Members of the press and public are welcome to attend – there will be an opportunity for public participation agenda item 6.
Signed: Clare Crane – Town Clerk
Date: 15th March 2024
1. Welcome
2. To receive and consider accepting apologies from members unable to attend.
3. To receive and note any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, to note any dispensations granted in respect of business to be discussed and to consider any requests for dispensations.
4. To receive and approve the minutes from the last Executive meeting on Wednesday 21st February 2024 (copy herewith)
5. To note progress on decisions made at the last meeting of the Executive Committee (copy herewith)
6. To consider a resolution under Standing Orders 3e to suspend the meeting to hear comments from members of the public on items to be discussed on the agenda (the period of designated time for public participation is 20 minutes unless directed by the Chairman of the meeting and individual members of the public are entitled to speak for a maximum of 5 minutes each).
7. To receive an update regarding the draft Biodiversity Policy.
8. To receive and review the Policy List and make any suggested changes to the following: –
a. Review of the Governance and Management Risk Register
b. Standing Orders
c. Financial Regulations
d. Reserves Policy
e. Annual review of effectiveness of internal control
f. Co-option Policy
g. Retention Policy
h. Review of Code of Conduct
i. Grant Awarding Policy
j. CCTV Policy
k. Communication Policy including social media
l. Internet Banking Policy
9. To recommend the adoption of the Policy List and the listed policies to the Town Council.
10. To review of Councillor Declaration of Pecuniary Interests at Declaration of Pecuniary Interests
11. To review the Asset Register for year ending 2024 for recommendation to the Town Council.
12. Review and recommend the presentation of the periodic/annual check of Stocks and Stores as conducted by the Responsible Finance Officer (RFO) in accordance with FR13.4.
13. To receive and review following and make any suggested changes:-
a. Induction Pack for New Town Councillors
b. Who is responsible for what.
c. Declaration of Acceptance of Office
d. GDPR Checklist for Councillors
e. What new councillors need to know.
f. Induction checklist for the completion of documentation and site visits new Town Councillors
g. Evaluation Summary for Councillors
14. To note the date and time of the next Executive Committee meeting.
15. Public Bodies (Admissions to Meetings to consider a resolution under the Public Bodies (Admissions to Meetings) Act 1960 and Standing Orders 3d to exclude members of the public and press in order to discuss the following items which is properly considered to be of a confidential nature.
16. Update on HR and recruitment related matters
17. Update on Councillor matters.