NOTICE OF MEETING
You are cordially invited to attend a meeting of Redenhall with Harleston Town Council, which will be held at the Social Room on Wednesday, 29th January 2025, at 7pm to consider the business detailed below.
Members of the press and public are welcome to attend.
There may be an opportunity for public participation during agenda item 4
Signed: C Crane
Mrs C Crane, Town Clerk
Date: 23rd January 2025
1. To receive and consider apologies from members unable to attend.
a. Motion: Accept the apologies received from members unable to attend.
2. To receive any declarations of members’ pecuniary and/or non-pecuniary/other interests pertaining to items on the following agenda, and any dispensations granted in respect of business to be discussed
a. Motion: Note any declarations of pecuniary and/or non-pecuniary interests, acknowledge any dispensations granted, and consider any requests for further dispensations as appropriate.
3. To receive the minutes of the previous Town Council meeting.
(Refer to the draft minutes available on the website)
a. Motion: Approve the minutes of the Town Council meeting held on Wednesday, 27th November 2024, as a true and accurate record.
4. To consider a resolution under Standing Orders 3e to suspend the meeting.
a. Motion: Suspend the meeting under Standing Orders 3e to allowing brief points from county and district councillors and members of the public to make comments on agenda items, with a designated time of 20 minutes for public participation, and individual members of the public allowed a maximum of 5 minutes each, unless directed otherwise by the Chairman.
5. To receive and review the devolved budgets for 2025/26, as presented
- Town Council / Finance devolved budget (101-110) for 2025/26
- Amenities devolved budget (121-131) for 2025/26
- Leisure budget (201-203) for 2025/26
- Salary budget for 2025/26 FR4.6
a. Motion: Approve the devolved budgets for 2025/26, including the Salary Budget (FR4.6), with evidence provided by a hard copy to be signed by both the Clerk and the Chairman of the Council.
6. To receive and review the CIL (Community Infrastructure Levy) Reserves for 2025/26, as presented
a. Motion: Approve the CIL Reserves for 2025/26
7. To receive and review the Reserves Calculations
(Refer to the policy available on the website)
a. Motion: Approve the Reserves Calculations
8. To receive and review the Earmarked Reserves for 2025/26 in line with the proposed draft budget, as presented
a. Motion: Approve the Earmarked Reserves for 2025/26
9. To receive and review the 2025/26 Precept request as recommended by the Finance Committee, as presented
a. Motion: Approve the 2025/26 Precept request of 1.5% as recommended by the Finance Committee
10. To agree on producing a letter of engagement outlining the terms of appointment for an internal auditor for the Financial Year Ending 2024/25
a. Motion: Approve the production of a letter of engagement for the internal auditor.
11. To receive and scrutinise, the documents, as presented.
- Income and Expenditure reports for month 8.
- Bank Reconciliation reports for month 8.
- Payments List for December 2024
- Payments List for January 2025
- Transparency List for December 2024
(Refer to the Transparency List available on the website)
a. Motion: Note the specifics of the financial documents.
12. To receive and approve the draft Terms of Reference for the next three combined meetings, as recommended by the combined committees, as presented
a. Motion: Approve the Terms of Reference for the next three combined meetings
13. To receive and consider a report regarding the signage in and around the Town, as presented.
a. Motion: Acknowledge the report and agree to submit it to NCC Highways for review.
14. To receive and consider the request received from the Norfolk Association of Local Councils, as presented.
a. Motion: That the Norfolk Association of Local Councils should convert from a co-operative society to a company limited by guarantee AND Roger Taylor be appointed to carry out the conversion, ensuring all assets are transferred to the new company limited by guarantee
15. To receive and consider the Harleston Branch of the Royal British Legion’s request to rededicate the Jays Green Memorial in April 2025, as presented
a. Motion: Approve collaboration on the rededication of the Jays Green Memorial, including the extension of invitations and support for stakeholder engagement, as presented.
16. To receive and review the invitation for the Flood & Drought Summit, as presented and decide which Council representative will attend and report back,
a. Motion: Accept the invitation and appoint a Council representative to attend the event and report back.
17. To receive and consider the report on NCC Highways-related matters, as presented
a) Motion: Note the report and agree to pursue revised restrictions on London Road. The council shall provide officers with evidence for a detailed report to submit to the NCC legal team. This matter will now fall under the Amenities Committee.
18. To receive an invitation from the Harleston Historical Society concerning Heritage Open Days 2025, as presented and decide which Council representative will attend and report back.
a. Motion: Accept the invitation and appoint a Council representative to attend the meeting and report back.
19. To receive correspondence from the Secretary of State for Culture, Media and Sport, and consider supporting the UK-wide COVID-19 Day of Reflection on 9 March 2025, as presented
a. Motion: Support the COVID-19 Day of Reflection on 9 March 2025 (details to be delegated to officers)
20. To receive correspondence for the Norwich Western Link project, as presented
a. Motion: Note the correspondence.
21. To receive brief updates from Representatives and Committee Chairs
a. Motion: Note the updates
22. To receive the progress report, as presented
a. Motion: Note the progress on decisions made at the last meeting.
23. Member Forum: To discuss relevant information or issues raised by members for brief discussion, potential action, or consideration for inclusion on a future agenda.
a. Motion: Formally record the details of the discussion.
24. To receive the date and details of the next meeting on Wednesday 26th February 2025 at 7.00pm in the Social Room at the Memorial Leisure Centre.
a. Motion: Formally note the details of the next meeting.
25. To consider a resolution under the Public Bodies (Admissions to Meetings) Act 1960 and Standing Orders 3d to exclude members of the public and press in order to discuss the following items which is properly considered to be of a confidential nature.
a. Motion: To suspend the meeting under Standing Orders 3d
Certain reports can be made available after the meeting.
For access, please contact enquiries@harleston-tc.gov.uk.