2025 11 Town Council Cllr Agenda
You are hereby summoned by the Clerk to attend the next meeting of Redenhall with Harleston Town Council, which will be held at the Social Room on Wednesday, 26th November 2025, at 7:00 pm.
Committee Membership
- Chair of the Town Council: Cllr. P. MBA
- A. Brownsea, Cllr. E. Wilkinson, Cllr. J. Graham, Cllr. S. West, Cllr. E. Wilkinson, Cllr. M. Scade, Cllr. G. Roy.
For Information: Administration Manager
Members of the press and public are welcome to attend.
Signed: C Crane
Mrs C Crane, Town Clerk
Date: 21st November 2025
Agenda
Welcome & Apologies
To note the resignation of Lucy Chenery and to elect a Vice-Chair
Declarations of Interest
Councillors to declare any Disclosable Pecuniary Interests, Other Registerable Interests, or Non-Registerable Interests in items on the agenda (Localism Act 2011).
Minutes of Previous Meeting – Approval
Matters Arising from the Minutes (for information only)
Public Participation (Open Forum)
Members of the public may speak on agenda items (Standing Orders).
Reports – Receive and agree any next steps if required
District Councillor Eddy Report
Questions for Parish Councils in areas that have experienced flood/s – copy of the response
Diss, Long Stratton & Harleston Quarterly Neighbourhood Policing Meeting slides
Committee Reports
Finance
Approve the use of EMR 342 for boiler replacement (KGB Commercial Heating).
Approve the use of SDS Door Security for the Leisure Centre front door, ensuring fire alarm connection.
Approve the use of EMR 328 (and 329 if required) for office equipment.
Consider and agree the decision not to proceed with car park resurfacing quotes at this time.
Note the grant awarding process postponed to February 2026
Approve the budget strategy for 2026/27, including a 3.5% precept increase and inclusion of all necessary projects.
To note Strategy, Planning & Development, HR, Amenities & Facilities Committee meetings had not taken place.
Finance
Approval of Payments & Receipts (copy herewith)
Budget Monitoring & Bank Reconciliation
Receipts and Payments –November 2025
Bank Reconciliation Summary – October 2025
Precept Planning (seasonal)
Major Strategic Matters
Recommendation (Motion): That the Town Council approves the initiation of preparatory work for a tender process concerning the management of the Harleston Gym and/or the wider recreational and leisure facilities.
Exclusion of Press and Public
To resolve that, in accordance with the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the meeting during consideration of confidential items.
Confidential / Commercially Sensitive Items
To consider matters deemed confidential or commercially sensitive.
Policy & Governance
Review of Council Policies (as scheduled)
Investment Policy
Lone Working Policy
Metal Detecting Policy
CIL Policy
Transparency Code Annual Publication
Vexatious Correspondence Policy
Anit-Harassment and Bullying policy
Complaints Policy
Dignity at Work Policy
GDPR Policy
GDPR Checklist for Councillors
Gifts and Hospitality Policy
IT Policy
Strategic Matters
Street Lighting Plan – S38 Spirketts Lane, Harleston (ORBIT 9/7/23/3610)
To consider and approve the proposed street lighting plan for the Orbit Homes development at Spirketts Lane.
Street Naming for New Developments
To consider, in accordance with the Council’s Street Lighting Policy, a preferred list of street names for the Orbit Homes residential development.
Clock Tower Risk Assessment
To receive a report on the clock tower and to consider and approve the risk assessment required for the clock maintainer to undertake their work.
Public Toilets and Drainage Survey
To review the quotation for a drainage survey of the public toilets and agree next steps.
South Norfolk Council Design Code Consultation
To receive a report from Mr M Hardy on the “Shape the Future: South Norfolk Council Design Code” consultation and to agree the Council’s response.
East Pye Solar – Localised Plan Changes
To receive information and provide feedback on proposed localised changes to the East Pye Solar plans.
Interim Internal Audit Report
To receive the Interim Internal Audit report as at November 2025 from the internal auditor.
Review of Internal Controls
To approve the framework for Town Councillor’s quarterly independent review of internal controls for compliance
To appoint four councillors to conduct the independent review of internal controls for 2025/26
Greater Norwich Local Plan – SPD Consultations
To consider a response to the joint consultation by Broadland District Council, Norwich City Council, and South Norfolk Council on two Supplementary Planning Documents (SPDs) relating to the Greater Norwich Local Plan.
Memorial Leisure Centre – Small Car Park Update
To note an update on the small car park at the Memorial Leisure Centre.
Event and Application Updates
To review the Remembrance event evaluation form.
To review the Halloween event evaluation.
To note the submission of a pavement licence application by Soul Cafe, 37 The Thoroughfare, Harleston, IP20 9AS.
Banking Mandate Update
To approve a new banking mandate to include the Finance Officer, Operations and Finance Manager, Cllr Scade, Cllr West, Cllr Brownsea, and Cllr Mba.
Community Engagement
Correspondence Received and agree next steps
Town Clock
Strategic Observations and Follow-Up from Council Meeting
Harleston Greenspace CIC to Cllr Mba
Harleston Greenspace CIC to Cllr Scade
Resident Feedback / Public Questions / Councillor Surgery Feedback
Chair’s Report
Clerk’s Report
Councillor Points to Raise
Date of Next Meeting